Creating Accessible Powerpoint Presentations Checklist

Keep it simple


  • Be consistent with the fonts used in the document
  • Use a sans serif font, 22 point minimum – such as Arial, Helvetica or Verdana that are large enough for both projectors and online viewing
  • Avoid using text shadow or glow effects for any text as they may not be accessible by screen readers
  • Avoid using italics or upper-case letters for emphasis


  • Use appropriate colour contrast (e.g. black and white)
  • Avoid using solid dark colour backgrounds
  • Make sure that all information conveyed with colour can also be conveyed without colour
  • For print documents use a matte/non-glossy finish


  • Avoid putting a lot of information on a slide as it can be confusing and unreadable
  • Follow the rule of thumb – four lines per slide


  • Set wrapping style of non-text elements as “In line with text”
  • Add alternative text to graphics and images
  • Avoid text boxes and Word Art as they may be inaccessible to screen readers

Slide Animations and Transitions

  • Avoid automatic slide transitions
  • Ensure that slides with animations are brief and do not distract from the most important content on the page


  • Use the Insert tab then Table to properly insert
  • Use proper Table Headings and check the Header Row check box


  • Ensure that the Hyperlink has context and describes where it leads
  • Avoid using “Click here” or “More info” as a link title

Outline and Notes Panels

  • Place the slides in a logical order in the Outline Panel
  • Avoid placing image or chart descriptions in the Notes Panel

Embedded Audio or Video

  • Include text transcripts and/or captions if your presentation has embedded audio or video