Contract Faculty – What you need to know – January 8, 2018

Further to the All Staff email sent out on December 21, regarding the introduction of Bill 148, this message is to provide you with important information regarding changes that will impact your contracts and payroll information beginning in January 2018.

In addition to Bill 148 impacts, we have also included information on rate increases for Partial Load faculty effective October 1, 2017, in accordance with the new Academic Employees’ Collective Agreement.

As you may be aware, the College Employer Council and OPSEU have agreed to establish a taskforce to discuss Bill 148 and negotiate consequential adjustments to the Collective Agreement language.  We believe this will include discussion regarding the payment of vacation pay and public holiday pay.  While OPSEU does not represent part-time and sessional faculty, the College does wish to maintain a consistent approach for these two aspects of employment terms and conditions.  Once the taskforce’s recommendations have been released to Colleges, we will be implementing any required changes retroactively to January 1, 2018.  During this interim period, you will be provided with vacation and public holiday pay in accordance with the Employment Standards Act, 2000.”

Public Holiday Pay

All contract faculty who were scheduled to teach during the first week of January will be paid for their full contract hours for the week of January 1st, 2018 which is when the first Public Holiday occurred (ie. January 1).  This is in accordance with the provisions for Partial Load under the Academic Collective Agreement.  This payment will be deposited on the pay of January 19, 2018.

Vacation Pay

Under the new legislation, vacation pay must be paid separately from the base hourly rate of pay and reflected separately on various pay-related documents including your contracts and pay advice slips.  Previously, all contract faculty rates (Partial Load, Part-time, and Sessional) were stated inclusive of vacation pay.  To comply with the recordkeeping requirements of Bill 148, 4% vacation pay has been subtracted from your base hourly pay rate, and will now show as a separate “vacation pay” amount.

For example, an employee whose teaching contract previously showed a rate of pay of $65 per hour (inclusive of vacation pay), will have contracts in the future which show their base rate of pay as $62.50 per hour.  When their pay is processed each pay period, an additional 4 % (i.e $2.50 per hour) will be automatically added on top of their base hourly rate, resulting in a total pay of $65 per hour.

Please be assured that your rate of pay remains the same, but has to be reflected separately in our records and on your pay advice slip.

Pay Advice Slip

Beginning on the pay of January 19, 2018, you will see two pay lines on your pay advice slip – the first one is your base hourly rate times the hours worked and second one is your vacation.  The total will equal the amount you would have received when vacation pay was included in your overall pay rate.  The following files show you the difference in how the information is displayed before and after the Bill 148 change.

Sample Contract Faculty Pay Slip – Before

Sample Contract Faculty Pay Slip – After

Updated Pay Grids

The Pay Rate Grids for non-full-time academic employees has now been updated to reflect base hourly rates and hourly rates inclusive of 4% vacation pay.  You can access the new Pay Grids on the HR website @  Non-FT Academic Rate Schedule (effective December 24, 2017 rates reflecting vacation pay – Bill 148)

Contract Letters

Our HR Team is working hard with the Schools to put new processes and systems in place to be compliant with Bill 148, however, timing is a challenge.  If you received a contract prior to January 1, 2018, your rate of pay would have been quoted with vacation pay included.  Contracts issued since that time reflect the base hourly rates with vacation pay excluded.  We hope the explanation above helps clarify the difference between your contract letter and your pay advice slip.

Communications

We will continue to communicate changes resulting from Bill 148 as we progress with implementation.  If you have any questions or concerns, please direct your inquiry to payroll@flemingcollege.ca.