Part-Time Support Staff
Further to the All Staff email sent out on December 21, regarding the introduction of Bill 148, this message is to provide you with important information regarding changes that will affect your contracts and payroll information beginning in January 2018.
Public Holiday Pay
All employees, who were scheduled to work during the first week of January, are entitled to Public Holiday pay. This is in accordance with the provisions under Bill 148. The new legislation defines the calculation for Public Holiday Pay to be your earnings in the prior pay period prior to the public holiday divided by the days worked in that period. If you are entitled, you would have received previous communication from Karen Nolk explaining the process and requesting you to complete a form for this purpose. Completion of the form is necessary for you to be paid for this payment. If you have questions or concerns about this process, or you did not receive the previous communication and form, please email firstname.lastname@example.org . If your completed form is received by January 15th, you will receive this payment in your pay of February 2, 2018.
Under the new legislation, you are entitled to 4% vacation pay if you have worked for the College for less than 5 years and 6% if over 5 years. Also, vacation pay must be paid separately from the base hourly rate of pay and reflected separately on various pay-related documents including your contracts and pay advice slips. Previously, the hourly rate shown on your pay advice slip included 4% vacation pay. To comply with the recordkeeping requirements of Bill 148, vacation pay will now show as a separate “vacation pay” amount on your pay advice slip. You will see this change in your pay of January 19, 2018.
Pay Advice Slip
Pay Advice Slips have been adjusted to reflect two pay lines – 1) your base hourly rate times the hours worked; 2) your vacation pay. The attached files show you the difference in how the information is displayed before and after the Bill 148 change.
The HR Team is working on updating appointment letter templates in order to be compliant with Bill 148, however, timing is a challenge. We are working on updating our templates as soon as possible.
We will continue to communicate changes resulting from Bill 148 as we progress with implementation. If you have any questions or concerns, please direct your inquiry to email@example.com .