Student Employees – What you need to know – January 11, 2018

Student Employees

Further to the All Staff email sent out on December 21, regarding the introduction of Bill 148, this message is to provide you with important information regarding changes that will affect your contracts and payroll information beginning in January 2018.

Minimum Wage Increase

In accordance with implementation of Bill 148 – Fair Workplaces, Better Jobs Act, 2017, you will be paid $14.00 per hour as a Student employee.  If you submit timesheets digitally, please submit with the rate of $14.00.  This increase will be reflected on your pay of January 19, 2018.

Public Holiday Pay

All employees, who were scheduled to work during the first week of January, are entitled to Public Holiday pay.  This is in accordance with the provisions under Bill 148.  The new legislation defines the calculation for Public Holiday Pay to be your earnings in the prior pay period prior to the public holiday divided by the days worked in that period.  You will receive this payment in your pay of February 2, 2018.

Vacation Pay

Under the new legislation, vacation pay must be paid separately from the base hourly rate of pay and reflected separately on various pay-related documents including your contracts and pay advice slips.  Previously, the hourly rate shown on your pay advice slip included 4% vacation pay.  As of January 1st, your base hourly rate is $14.00 and your vacation pay is an additional 4%.  To comply with the recordkeeping requirements of Bill 148, vacation pay will now show as a separate “vacation pay” amount on your pay advice slip.

Pay Advice Slip

Pay Advice Slips have been adjusted to reflect two pay lines – 1) your base hourly rate times the hours worked; 2) your vacation pay.  The attached files show you the difference in how the information is displayed before and after the Bill 148 change.

Sample Student Pay Slip – Before

Sample Student Pay Slip – After

Contract Letters

The HR Team is working on updating appointment letter templates in order to be compliant with Bill 148, however, timing is a challenge and templates will be updated as soon as possible.

Communications

We will continue to communicate changes resulting from Bill 148 as we progress with implementation.  If you have any questions or concerns, please direct your inquiry to payroll@flemingcollege.ca .