Tuition Rebate & Staff Course Fees

Tuition Rebate

In support of the ongoing professional development of employees, Fleming College provides tuition rebate to assist employees with the cost of tuition for obtaining post-secondary credentials.

All full-time employees** are eligible to participate in the Tuition Rebate Program. Non-full-time employees must have achieved the equivalent of 6 months of service and be employed at the College during the period that the course is being taken to be eligible for Tuition Rebate. The following formula will be used to calculate the length of service:

  • Partial load faculty: 1 month for each calendar month with >= 30 hours taught
  • Part-time faculty: 1/4 month for each month of employment
  • Sessional faculty: 1/4 month for each month of employment >= 15 days as Sessional
  • Other part-time employees: 910 hours = 6 months

** Please note that Executive MBA’s are not eligible to be covered under the Tuition Rebate program.

The learning activity must result in documented credits, from an accredited institution, which are part of a formal degree, diploma or certificate program, and must be successfully completed based on an evaluation component. Tuition Rebate covers only the tuition portion of fees and does not include other expenses such as books, supplies etc. Where the cost of a specific learning activity is significantly above the cost of an equivalent activity from an Ontario institution, the rebate will be based on the figure from the local institution.

Upon acceptance into an eligible program (see above), the employee completes an Application for Tuition Rebate. This form requires approval of the immediate supervisor so that any implications of the learning activity (e.g., the need for release time) are understood and supported. The individual then forwards a copy of the signed form to the Human Resources Consultant, Training & Development who reviews the activity to ensure it meets the criteria for tuition rebate. The Consultant will sign off to either approve or deny the request and a signed copy will be returned to both the employee and the supervisor. Human Resources will maintain a Tuition Rebate file for approved requests. There are two options for receiving a tuition rebate.

1. A tuition advance can be requested after an employee has paid their fees, but has not yet completed the course/program.

2. Tuition reimbursement can be administered after successful completion of a course/program

Tuition Advance – An appropriate portion of tuition may be paid as an advance directly to the individual. Advances can be requested, by course, by submitting a Tuition Advance Request form along with copies of proof of payment (showing the course name) to the Human Resources Consultant, Training & Development. At the end of the course/program, proof of successful completion must be submitted to Human Resources to clear the advance.

Tuition Reimbursement After Completion – If the employee has paid for and successfully completed their course/program the employee can submit a Tuition-Reimbursement-Request-Form to the Human Resources Consultant, Training & Development along with receipts for all tuition payments and proof of successful completion of the course/program. Reimbursement will be deposited directly to the same bank account as the employee’s pay. Note: If marks are not provided and/or an individual withdraws from a course or is no longer employed by the college, no rebate is provided and the amount of any related advance must be reimbursed to the College or could be deducted from the individual’s salary.

Tuition Rebate applies only to the tuition portion of fees and does not include any other charges. Fleming employees are eligible for 50% of tuition costs

Additional tuition funding from other sources must be disclosed and may impact the level of funding provided by the College.

IMPORTANT: In accordance with guidelines through the Canadian Revenue Agency (CRA), if an employer pays or reimburses all or partial tuition fees to an employee, and this reimbursement is not a taxable benefit, employees are not eligible to claim any of these tuition costs even the portion not reimbursed on their income tax return. Therefore, if you do not receive a T2202A from the College at tax time, you cannot claim these costs. For more information, please visit the CRA website.

If you have questions related to the Tuition Rebate process, please contact Kim Fleming at ext. 1425

Staff Tuition Fees – College Courses

Within the limits of its resources, the College provides opportunity for employees of the College to enrol, at a nominal fee, on a part-time basis in Ministry-funded courses offered by the College.  Please note that the difference between the regular price of the course and the nominal fee you pay is considered a taxable benefit and will appear on your tax slip at the end of the year.


Available to any full or part time current employee who wishes to enrol in a Ministry-funded course for the staff rate of $20.00. Textbooks and supplies are not included in this rate. To be eligible, a part-time employee will have been employed at Fleming College four (4) consecutive months in the 12- month period prior to submission of the request.

Staff Tuition Fees Policy and Form

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