Best Practices

  • Ensure your computer desktop is clean of sensitive and/or confidential documents before planning to share your screen in a WebEx meeting
  • Determine a set schedule of sessions (date and time) and post set schedule of sessions as a news item in D2L.
  • Hold session one as a practice session for all students and the faculty member to explore Webex and learn how to navigate it, without instructional goals.
  • Use the same personal Webex room for every meeting rather than scheduling different meetings each time. See your Webex app for your room link:
    • FORMAT: https://flemingcollege.webex.com/meet/firstname.lastname
  • For confidential meetings, either “lock” your personal Webex room once all attendees have arrived, or schedule a Webex session instead of using your personal room.
  • IMPORTANT: Inform students at the beginning of each WebEx session that:
    • The session is being recorded and may be shared to D2L
    • They have the option of muting their microphone to ensure their privacy during the recording
    • They have the option of turning off their video to ensure their privacy during the recording
  • Use the ‘record’ icon within Webex to record each session and choose to save recording to the cloud.
  • Retrieve Webex recording link by logging into WebEx Online account (https://flemingcollege.webex.com/) and post as a link within your D2L course shell.
  • There may be a delay between stopping recording and when the video sharing link is available on your Webex account
  • Update students on schedule changes using news items to ensure all are aware of changes.