As a first step to make your office emails as accessible as possible, please follow the Accessible Email tutorial. In addition, there are a few best practices to follow that are specific to the College.

Add Alt Text to the Fleming College Logo in Your Email Signature

Step 1 — Open the Signature Editor

1. Open Outlook
2. Select File (top left)
3. Choose Options
4. Select Mail
5. Click Signatures…

Step 2 — Select Your Signature

Choose the signature that contains the Fleming College logo.

Step 3 — Add Alt Text to the Logo

1. Right‑click the Fleming logo
2. Select Picture…
3. Go to the Alt Text tab
4. Enter: “Fleming College logo.”
5. Select OK, then OK again to save

Change your default font size

1. Go to File → Options → Mail
2. Select Stationery and Fonts…
3. Under New mail messages, choose your preferred font size
4. Tip: Use 12 – 14 pt minimum for accessibility. If you use ‘Calibri’, change to 14 pt and for other font-types (e.g. Arial, Verdana, Aptos etc.), use 12 pt.
5. Select OK to save

Adjust Font Size in Out‑of‑Office Automatic Replies

By default, Outlook uses a ‘Segeo’ font-type with a size of 8 pt. A size of 8 pt is too small for anyone let alone people with a visual disability. Best practice is to use the same font-type you use for your standard emails and if you use ‘Calibri’, change to 14 pt and for other font-types (e.g. Arial, Verdana, Aptos etc.), use 12 pt.

Step 1 — Open Automatic Replies

1. Go to File
2. Select Info (should already be by default)
3. Select Automatic Replies (Out of Office)

Step 2 — Edit Your Out‑of‑Office Message

1. Select Send automatic replies
2. In the message editor:
3. Highlight your text
4. Use the Font Size dropdown to adjust
5. Select OK to save
6. Tip: Use 12 – 14 pt minimum for accessibility.