What are Accessible Formats?

These are formats that present printed or electronic documents in different formats in order to ensure everyone has equal access to the information which is required under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Persons with disabilities often use assistive technology that require an alternate/accessible format so the technology can access the information in a specific manner for the user. This can include people who:

• are blind or have low vision
• have an intellectual or other cognitive disability
• cannot hold publications or turn pages because of a physical disability
• have difficulties accessing information on the Internet, or
• have difficulties watching or hearing video presentations.

It is best to plan ahead and to prepare your information in an an accessible manner. The Accessibility Centre has developed many tutorials to assist you in this process. For example, if a MS Word document is planned, formatted, and structured correctly in the beginning, it will ensure the file is not only accessible but can also be converted into a variety of different alternate formats (e.g. PDF or braille) while retaining its accessibility features (sometimes referred to as conversion ready).It is important for Faculty to determine early what course material they will be using in the upcoming academic year. Processes such as this may take time, either weeks or months, so proper planning and preparation can reduce the response time to individual requests.

Types of Accessible Formats

Braille: A tactile system of cells and dots.

Closed Captioning: Captioning translates the audio portion of a video presentation by way of subtitles, or captions, which usually appear on the bottom of the screen. Captioning may be closed or open. Closed captions can only be seen on a television screen that is equipped with a device called a closed caption decoder. Open captions are “burned on” a video and appear whenever the video is shown. Captioning makes television programs, films and other visual media with sound accessible to people who are deaf or hard of hearing.

Described Video:  With described video (also known as descriptive audio) all relevant action scenes and on-screen text (such as credits) in video, TV programming, Web-based multi-media or movies is described and read by a narrator.

Digital Audio: Can be in MP3 format, with human voice, no navigational features or Daisy which stands for Digital Accessible Information System. The DAISY/NISO Standard is the Digital Talking Book (DTB) specification for accessible digital textbooks. This format includes ability to find and go to specific chapters and pages.

ePUB: ePUB is an electronic book format that has become the industry standard, allowing eBooks that use this format to be read on a wide variety of e-Readers.

E-Text: Electronic Text is a general term for any document that is read in digital form, but especially a document that is mainly text. The most common four file types of electronic formats used in the education setting are: Microsoft Word, Portable Document Format (PDF), PowerPoint, and Excel Spreadsheets.

Large Print: Print enlargement on paper, minimum 18 point font size.