Add/Drop/Swap Help

This website is intended to assist students with the Self Service class registration function available in the Student Centre.

Step 1

Verify the courses on your timetable. Click the Course Selection List link listed under Timetable Resources in your Student Centre to verify that you have all the mandatory/mandated courses being offered in your program and semester level.

Step 2

Locate the classes listed as elective courses. You need to enroll in the number of courses listed.

 Step 3

Click on the Add/Drop/Swap help tab for instructions on adding, dropping, and swapping classes.

*Refer to your Course Selection List in your Student Centre for your elective choices. You may be required to choose a General Education and/or a Program Elective. Your mandatory/mandated classes will be loaded by the Office of the Registrar.

 Enrolling from the Shopping Cart

All elective classes will be loaded into your shopping cart. Depending on the number of classes already on your timetable you may need to scroll down to see the Enrollment Shopping Cart link.

Enrolling from the Shopping Cart – Step 1

Click on the check box to the left of the class you want to enroll in. You many select more than one class at a time.

Enrolling from the Shopping Cart – Step 2

Click on the Validate button at the bottom of the shopping cart.

The validate function will check the “selected” classes in your shopping cart for the following:

  • Time Conflicts – One or more classes have the same dates/times
  • Requisite – Tells you that a required course or requisite course has not been taken
  • Repeats – Warns when you are trying to enrol in a class you have received a grade in before
  • Reserves – The open seats are reserved for another group

Validate before you try to enroll in the class and it will save you time!

All classes with a green check mark are ok to add. The classes with a red X cannot be enrolled in without assistance from staff in the Office of the Registrar. Click the Shopping Cart button to return to the cart.

Enrolling from the Shopping Cart – Step 3

Click the Select checkbox to select the class for the enroll process. In the following example we will be enrolling in BUSN 61 and ORGB 7. Click the Enroll button to continue

Enrolling from Shopping Cart – Step 4 – Confirm Classes

The Confirm Classes page displays the class information for your confirmation. To finish the registration click the Finish Enrolling button.

Enrolling from Shopping Cart – Step 5 – Results Page

The screen below will either indicate that you were successful in adding the class or that there was an error. A successful enrollment will have a green check mark on the right side. An error is flagged with a X in the Status column.

If you have errors refer to the FAQs for assistance with error resolution. To return to the front page of your Student Centre select it from the go to… drop down box at the top of the page.

Drop a Class

The Drop Classes function can be initiated by click the other academic drop down box and selecting Enrollment: Drop.

To identify which class you would like to drop, click on the Select check box to the left of the class.

If necessary, scroll down the page until you see the “Drop Selected Classes” button on the bottom right corner of the page. Click this button to continue.

Drop a Class – Step 2 – Confirmation

If you are satisfied that this is the class you would like to drop, then click on Finish Dropping button.

Drop a Class – Step 3 – Results

The View results page will display the success or failure of your transaction. If you are successful, a green check mark will show under the status column. An error is flagged with a X in the Status column. If this happens please refer to the Error Resolution section for help.

Swap a Class

You may wish to swap classes, changing one for another, without going through the add then drop process. The swap function drops one course and then adds another all in one transaction. Click on other academic drop down. The Swap is the best way to switch classes as it will not drop you from the first class unless you can be enrolled in the other.

Select Enrollment: Swap from the drop down list.

Swap a Class – Step 1 – Select a Class to Swap

On this page you identify which classes you want to drop and add (swap).

Use the drop down list under the Swap This Class section to select the class you want to switch from your schedule.

In the With This Class section you will select the new class to add. Classes can be selected by using Search for Class or selected from the classes you have stored in your shopping cart. To search for the Class click the search button to start searching the classes.

Please refer to the Course Selection List  to see the program of study for your program and semester.

  • Click the drop-down arrow beside the Subject text box to view the subjects available. The subject is related to the 4 character code after the subject description.(i.e. GNED=General Education).
  • Enter course number beside the Course Number box. For example, for course GNED 10  the Course Number = 10. If you don’t provide this information the Search function will return all classes with the subject “GNED”
  • Select CRED from the Course Career dropdown.
  • The Show Open Classes Only when checked, restricts the search to classes that have empty seats. Only. Recommended.
  • The Show Open Entry/Exit Classes Only checkbox should not be checked. There are likely no classes scheduled.
  • To further refine your search you might consider filling in the Additional Search Criteria, Click on the arrow to the left to open up the Additional Search Criteria. Shown below. To collapse the list click on the down arrow at the top.

Click the Search button. The classes that match your search criteria will be presented on the Class Search Results page.

Swap a Class – Step 3 – Search Results

The top part of the Search Results page displays timetable information (left) and lists the Shopping Cart contents to the right. To view all of the classes you are currently registered in press the show all button to expand the display.

The bottom of the display lists all the classes that match your search criteria. When there are many sections (offerings) of the same course it may be necessary to click on View all Sections and/or scroll down the page to see all the results listed.

Click on the Select button located on the right side of the page next to the class you want to register for.

Classes may be separated into different components for example lab and lecture. When you select a class you will be registered in all components of that class. It is not possible to mix and match class components.

Swap a Class – Step 4 – Enrollment/Related Section

One of the class section is called the Enrollment section, the others (if any) are related sections. Depending on which you selected you may get the following page displayed.

Click on the circle to the left of the Class Nbr to select it and then click Next.

Click the Next button to proceed.

Swap a Class – Step 5 – Enrolment Preferences

This page provides you with additional components or parts of the course that you have selected. Click the Next button to proceed.

Swap a Class – Step 6 – Confirmation

This summary page is used to confirm your transaction.

To proceed with the swap click the Finish Swapping button.

Swap a Class – Step 7 – View Results

The Results page indicates whether you were successful in swapping classes or whether you were unable to swap. If unable to swap, an error message indicating why will appear. Please refer to the FAQ page for error resolution.

Add a Class – Enroll

If the class you want to enroll in is not in your shopping cart you will need to search for the class, add it to your shopping cart and then enroll in it. Select Enroll from the links on the left side.

Add a Class – Step 1 – Searching for Classes

To start searching for classes click on the Search button.

Please refer to the Course Selection List  to see the program of study for your program and semester.

  • Click the drop-down arrow beside the Subject text box to view the subjects available. The subject is related to the 4 character code after the subject description.(i.e. GNED=General Education).
  • Enter course number beside the Course Number box. For example, for course GNED 10  the Course Number = 10. If you don’t provide this information the Search function will return all classes with the subject “GNED”
  • Select CRED from the Course Career dropdown.
  • The Show Open Classes Only when checked, restricts the search to classes that have empty seats. Only. Recommended.
  • The Show Open Entry/Exit Classes Only checkbox should not be checked. There are likely no classes scheduled.
  • To further refine your search you might consider filling in the Additional Search Criteria, Click on the arrow to the left to open up the Additional Search Criteria. Shown below. To collapse the list click on the down arrow at the top.

Click the Search button. The classes that match your search criteria will be presented on the Class Search Results page.

Add a Class – Step 2 – Class Search Results

The top part of the Search Results page displays timetable information (left) and lists the Shopping Cart contents to the right. To view all of the classes you are currently registered in press the show all button to expand the display.

The bottom of the display lists all the classes that match your search criteria.

When there are many sections (offerings) of the same course it may be necessary to click on View all Sections to see them all. You may also need to scroll down the page to see all the results listed.

Classes may be separated into different components for example lab and lecture. When you select a class you will be registered in all components of that class. It is not possible to mix and match class components.

Click on the select class button located on the right side of the page next to the class you want to register for.

Add a Class – Step 3 – Enrollment/Related Section

One of the class section is called the Enrollment section, the others (if any) are related sections. Depending on which you selected you may get the following page displayed.

Click on the circle to the left of the class nbr and then click the Next button to proceed.

Related classes are an additional “piece” of a course. There are no changes needed here so click the Next button to proceed.

Add a Class – Step 5 – Enrolment Preferences

The Enrolment Preferences Page is displayed. This page will show you all the class components plus some timetabling information. There is nothing to change here so click on the Next button to proceed.

At this point the class has been added to the Shopping cart but you are not been registered in it yet. The following example shows multiple courses in the cart.

Follow the instructions for Enrolling from your Shopping Cart to enroll in the class.

Deleting classes from your shopping cart

The Delete function allows you to remove any unnecessary classes from your shopping cart.

Click the icon of the garbage can to the left of the class to select it. Click the delete button.

Enrolment Request – Error Resolution

  • Error: Unable to complete your request. You do not have access to perform this transaction at this time. Class is reserved for a specific program and you are not registered in this program.
  • Error: Class 3381 is full. If a wait list is available, click Add Another Class to return to step 1. Click the class link, select the wait list option and resubmit your request. Class is full, select another or check back later.
  • Error: You are unable to enrol in this class at this time. Available seats are reserved and you do not meet the reserve capacity requirements. There are open seats but they are reserved for another program. Select another class or try again later.
  • Error: You are already enrolled in this class. Multiple enrolment for this class is not allowed. You already have that course on your timetable
  • Error: You cannot add this class due to a time conflict with class ####. Select another class. Class will conflict with another you already have on your schedule. Choose another section (if possible) of the class or another course entirely.