Academic Policies and Procedures

The Vice President Academic is responsible for the development of the following Academic related policies and procedures. For college-wide policies and procedures, please visit the HR web page.

Click on an Academic Affairs category below to find copies of the related policy, procedures and/or forms.

Academic Appeal Grading and Academic Standing Program Quality: Curriculum Change & Implementation
Academic Integrity Honorary Diplomas Program Quality: Suspension & Cancellation
Class Absence Integrity in Research and Scholarship Quality Assurance
Class Cancellation / Faculty Absenteeism Intellectual Property and Copyright Recognition of Academic Excellence
Curricular and Instructional Innovation Learning Management System Usage Registration and Withdrawal
Ethical Conduct: Research Involving Humans Prior Learning Assessment  Staff Tuition Fees 
General Education Program Advisory Committees  

Academic Appeal

Students of Fleming College have the right to a positive, enriching learning environment where learning outcomes are assessed using evidence-based teaching methodology in a fair and accurate manner. This policy outlines the expectations of the student, faculty, and staff with respect to the steps that must be taken should a student feel an academic decision was not fair or accurate.

Policy 2-219          Procedure 2-219

More information is provided on the Academic Appeal website.

Academic Integrity

Fleming College is committed to providing an environment that encourages all students to learn, create and share knowledge responsibly, with the highest level of academic integrity. Academic integrity requires that information derived from others be acknowledged and recognized and that credit is only taken for ideas and work that are your own. A breach of academic integrity is considered to be academic dishonesty, which is a serious offence and will be addressed with a series of sanctions related to the severity of the offence. This policy identifies the scope, defines relevant terms and outlines general principles of academic integrity. This policy applies to all students and employees of Fleming College.

The Policy, Procedure and Violation Form can be found on our Academic Integrity website.


Class Absence Operating Procedure

Fleming College upholds that regular class attendance demonstrates professionalism and is essential to student success. Students are responsible for satisfying the learning outcomes as defined in each of their course outlines and are expected to attend all class sessions (lectures, seminars, labs, field trips, and other course activities etc.) on a consistent basis. Fleming College also recognizes there will be times when an absence may occur. Professors have the right to clarify the specifics of their classroom attendance procedures, provided that specifications are consistent with Fleming College’s Class Absence Operating Procedure.

Procedure 2-205


Class Cancellation/Faculty Absenteeism

The College is committed to delivering to our students the complete educational package identified in the curriculum and detailed in course outlines. The purpose of this policy is to provide guidance in decision making and communication surrounding class cancellations due to faculty absenteeism. This policy does not apply in the case of labour disruption.

Policy 2-204


Curricular and Instructional Innovation

The purpose of this policy is to promote and advance curricular and instructional innovation. This policy applies to all staff of Fleming College.

Policy 2-211


Ethical Conduct for Research Involving Humans

This document constitutes Fleming’s policy and procedures for the review of ethical considerations arising from research involving humans

Policy 2-216


General Education

Fleming’s General Education Policy outlines specific requirements for the Ontario College Certificate, Ontario College Diploma, Ontario College Advanced Diploma, and Applied Degrees in compliance with the Post-Secondary Quality Assessment Board (PEQAB).

Policy 2-212


Grading and Academic Standing

Fleming College is accountable for evaluating academic student achievement based on established standards and for communicating these results. The assigning of college defined grades formalizes a student’s status within a course and/or program and provides a basis for decisions regarding recognition of excellence, progression, academic probation and withdrawal.
This policy describes the grading system used to determine academic standing and is the basis for decisions regarding excellence, progression, academic probation and withdrawal.

Policy 2-201C             Procedure 2-201D — Grading Procedure                Procedure 2-201E — Academic Standing


Honorary Diplomas

Honorary diplomas may be awarded to individuals who have made a contribution to the College, to the college system, or to education that is beyond any requirement imposed by their formal role within or external to the College.

Policy 2-203


Integrity in Research and Scholarship

The purpose of this policy is to promote and advance a high standard of integrity in research and scholarship. Sir Sandford Fleming College is committed to maintaining high standards of research integrity. Such integrity requires careful supervision of research, including that conducted by students; competent use of methods; adherence to ethical standards; and the refusal to engage in or to condone instances of fraud or misconduct.

Policy 2-214



Intellectual Property and Copyright

The College recognizes and encourages those individuals involved in creative endeavours on behalf of the College. To that end, the College has adopted this policy on Intellectual Property to provide the guiding principles and goals related to Copyright ownership of original Copyright material and Intellectual Property including inventions, patents and trademarks.

Learning Management System Usage

This policy outlines the expectations for the use of the College’s learning management system to support the teaching and learning process.

Policy 2-218


Prior Learning Assessment and Recognition

Prior Learning Assessment and Recognition (PLAR) is a systematic credit granting process that recognizes and accredits previous learning. The process involves the identification, documentation, assessment, verification, and recognition of relevant knowledge and skills acquired through formal and informal study, work, and life experiences. The relevant learning is assessed and evaluated relative to the learning outcomes of a particular course or program. PLAR is to be distinguished from the transfer of academic credit process, in that PLAR focuses on the evaluation of experiential learning.

Policy 2-210


Program Advisory Committees

This policy ensures that Fleming College has an active system of Program Advisory Committees. It is  guided by the Ontario Colleges of Applied Arts and Technology Act, 2002 (0.Reg.
34/03). This Act and subsequent Regulation and Binding Policy Directives provide direction for
Ontario colleges with regard to quality assurance.

Policy 2-202


Program Quality Assurance

This policy ensures that the College offers a comprehensive program mix that is guided by the strategic directions of the College and is current, relevant, innovative and anticipatory of local, provincial, national and international, social, political and economic developments.

Policy 2-213            2-213A Program Suspension & Cancellation Procedure
2-213B Curriculum Change & Implementation Procedure


Quality Assurance

This policy ensures that Fleming College, through institutional, integrated planning and implementation processes, continuously improves and provides high quality educational experiences for its students. A measure of success will be that Fleming College achieves and maintains institutional-level accreditation through the College Quality Assurance Audit Process (CQAAP) as established by the Ontario College Quality Assurance Service.

Policy 2-220


Recognition of Academic Excellence

The purpose of this policy is to ensure that students are formally recognized for outstanding academic achievement and that these achievements are acknowledged in a variety of ways:

1) Letter of Academic Achievement – each semester
2) President’s Honour Roll – top graduate, by program
3) Academic Awards

These forms of academic recognition are defined below and within the Administrative Operating Procedure #2-221 OP, Recognition of Academic Excellence.

Policy 2-221           Procedure 2-221


Registration and Withdrawal

Registration is the official process of selecting specific courses and having enrolment confirmed
based on necessary fee payment, meeting course and program eligibility requirements, and course space availability. For eligible students, registration requires the completion of payment of necessary fees and the subsequent selection and enrolment in courses. Upon completion of these steps eligible students are able to attend classes, use College facilities and resources, and receive academic credit if academic requirements are met. Withdrawal is a student status that occurs when a student is no longer enrolled in a course or program that was previously in progress. The purpose of the Registration and Withdrawal policy is to describe registered student statuses, and basic requirements of course registration, graduation and withdrawal.

Policy 2-201B       Procedure 2-201B


Staff Tuition Fees

Fleming College is dedicated to the pursuit of lifelong learning; this policy confirms the College’s commitment to the development of an employee’s skills and abilities. The College will, within the limits of its resources, provide opportunity for employees of the College to enrol in Ministry-funded courses offered by the College at a nominal fee and shall publish procedures whereby members of the College community may participate in these opportunities. The purpose of this policy is to inform Fleming College employees about the provision of staff tuition fees to ensure consistency in application.

Policy 2-209 and Form