The Appeal Process Overview

IMPORTANT: To proceed with an academic appeal one or more grounds for an appeal must be met . Please see grounds for appeal for information: Grounds for Appeal

Students must provide documents, explanationsĀ and examples that directly supportĀ their appeal statements. This could include rubrics, instructions, texts /quizzes/assignments with teachers comments and marks, course outlines, e-mails, work with tutors, etc.

If sufficient grounds and supporting documentation are not provided the appeal will be denied (at any stage of the process).

ACADEMIC APPEAL PROCESS OVERVIEW

Before Final Grade Release

  • Students must meet with the faculty member throughout the semester to discuss their academic progress
  • Students must make an effort to ensure they address academic concerns proactively, when they arise (when marks throughout the semester are received)
  • Students should keep a record of faculty interactions pertaining to their academic progress
  • See Academic Issue ResolutionĀ processes for more information

After Final Grade Release

  • Students must first determine if they have sufficient grounds to appeal.Ā  (See grounds for appeal)
  • Ā Grounds for appeal do not includeĀ time and / or financial implications for having to re-take a failed course. The time and financial implications associated with failing are course are implicitly understood by students at the commencement of their academic studies.
  • If students have grounds for an academic appeal, they can initiate the process by meeting with their faculty to discuss their concern.
  • If the concern is unresolved and the need for an appeal remains, a student has ten (10) college business days from when their final grade was released to submit the Appeal to Faculty form to their faculty. Students must include sufficient documentation and information that supports their grounds for appeal.
  • Within three (3) college business days of receiving the Appeal to Faculty form and supporting documentation fromĀ a student, faculty will provideĀ a decision using the Faculty Appeal Decision form.
  • If a student Appeal to Faculty is denied and the studentĀ disagrees with the Faculty level decision, students may pursue an Appeal to Panel.
  • A student may also proceed with an Appeal to Panel if the faculty does not respond to their Appeal to Faculty in the required timeframe (see above).
  • To initiate an Appeal to Panel, students must complete and submit the Appeal to Panel form to the respective School Dean with three (3) college business days of receiving the Faculty DecisionĀ (studentsĀ shouldĀ include any additional documents along with the Appeal to Faculty and the Faculty Decision documentation.)
  • The Dean (or designate) will acknowledge receipt of the Appeal to Panel within five (5) college business days of receiving the Appeal to Panel form and provide you with an Appeal Panel meeting dateā€”IF sufficient grounds for an appeal. (Please refer to sections 3.3 and 4.0 of theĀ Procedure #2-219OP for information on Appeal Panels).
  • The Appeal Panel will make a recommendation to the Dean (or Designate) who will render the final decisionĀ within five (5) college business days of receiving the Appeal to Panel form.
  • The Dean (or designate) will notify the students in writing of the decisionĀ within five (5) college business days of receiving the Appeal to Panel form.
  • The decision of the Appeal Panel Review is considered final and binding.
  • If the Academic Appeal Process was incomplete (i.e. a procedural error occurred during the appeal process), students may initiate an Appeal to Panel Review through the Office of the Vice President Academic Experience within three (3) business days of receiving the Appeal Panel decision.Ā 

Disclaimer: The above information provides students and faculty with an overview of Fleming College’s Academic Appeal Process. Please refer to Policy #2-219 and Procedure #2-219OP for full details.