Frequently Asked Questions (FAQ)
The Process
- How do I get started?
- How do I change a course’s title, description, hours, or pre- or co-requisite information?
- Is there a particular order for the ‘Staff Approval List’ (alphabetical vs. rank)?
- What are the elements of an annual outline?
- What are the elements of a semester outline?
- When do I need to complete and approve the annual and semester outline?
- When does the academic year start and end?
Documents/Dates
The Student
- Does the student see the annual, semester, or both outline components?
- What is this ‘My Course Outline’ feature inside myCampus?
Other
Question: How do I get started?
Answer: The answer has two variations: the outline exists in a previous academic year or not. Choose the answer that suits your situation.
If the course outline exists from a previous year, follow these instructions:
- Click the ‘Course Outlines’ link inside myCampus under ‘More Applications…’
- Go to ‘Maintenance > Rollover Course Outline.’
- Search for the outline you wish to roll over. Recommended that you use only:
- Academic year;
- Subject area, and
- Catalog Nbr.
- Enter the academic year and term you wish to roll outline to
- Academic term (e.g. 2015); and
- Term (e.g. 1159).
- Click ‘Save’
- Begin editing your annual and semester outlines, or just semester (should the annual be already completed from a previous term within the academic year)
A comprehensive walkthrougwalkthroughavailable and is found on the How-to Guides page.
If the course outline does not exist (e.g., a new course) from the previous year, follow these instructions:
- Click ‘Course Outlines’ inside myCampus
- Go to ‘Maintenance > Maintain Annual Crse Outlines’
- Click on the ‘Add a New Value’ tab
- Enter the Academic Year (e.g. 2015)
- Enter the Course ID
- Click ‘Add’
A comprehensive walkthrough is available and is found on the How-to Guides page.
Question: How do I change a course’s title, description, hours, or pre- or co-requisite information?
Answer: Please get in touch with your Academic Chair
Question: Is there a particular order for the ‘Staff Approval List’ (alphabetical vs. rank)?
Answer: No. You do not need to order the staff approval list alphabetically or by rank. Once you click ‘save,’ the system will sort the list alphabetically.
Question: What are the elements of an annual outline?
Answer: The elements contained in the annual outline are:
- Annual staff approval list;
- Additional learning outcome comments;
- Course learning outcomes;
- Learning resources;
- High-level assessment requirements;
- Essential employability skills and
- Gen Ed Themes (if Gen Ed).
Question: What are the elements of a semester outline?
Answer: The elements contained in the semester outline are:
- Semester staff approval list;
- Learning sequence;
- Detailed assessment requirements;
- Assessment requirement comments;
- Transfer credit/exemption contact, and
- Student success: policies and procedures.
Question: When must I complete and approve the annual and semester outline?
Answer: The annual outline is completed only once an academic year in the term the course is first offered. The semester outline is completed each semester the course is offered, including the first time within the academic year. Reminder: For an outline to be deemed complete, an approved annual and semester outline must be approved.
| Course Offering | Fall | Winter | Spring |
| Fall only | Annual/Semester | ||
| Winter only | Annual/Semester | ||
| Spring only | Annual/Semester | ||
| Fall/Winter | Annual/Semester | Semester | |
| Fall/Spring | Annual/Semester | Semester | |
| Winter/Spring | Annual/Semester | Semester | |
| Fall/Winter/Spring | Annual/Semester | Semester | Semester |
Question: When does the academic year start and end?
Answer: The academic year runs from September to August.
| Academic Year | Fall (term) | Winter (term) | Spring/Summer (term) |
| 2025 | September 2025 (1259) | January 2026 (1261) | May 2026 (1265) |
| 2026 | September 2026 (1269) | January 2027 (1271) | May 2027 (1275) |
| 2027 | September 2027 (1279) | January 2028 (1281) | May 2028 (1285) |
Question: Where do I find training materials?
Answer: The Course Outline Group publishes and maintains training materials on the Course Outline Knowledge Base page.
Question: Does the student see the annual, semester, or outline components?
Answer: Both! The system merges the annual outline and semester outline into a single document.
- The annual outline starts with the title ‘Course Outline’ and ends after the ‘Program Standards’ section.
- The semester outline starts with the title’ Detail Plan’ and ends after the ‘Course Specific Policies and Procedures’ section.
Question: What is this ‘My Course Outline’ feature inside myCampus?
Answer: As of December 20, 2014, each Fleming College student has a personalized listing of their institutionally approved course outlines. The Information Services Group (ISG), with support from the Course Outline Group (COG), has launched an exciting course outline application within the myCampus system called ‘My_Course_Outlines.’ Like many of the other myCampus applications, ‘My Course Outlines’ is the ultimate one-stop course outline shop. The application uses the student’s enrolment record to provide a tailored list. This list links to each institutionally approved course outline within the PeopleSoft (Evolve) system. Additionally, a student still has access to search through the entire course outline system if they are inclined to do so.
In the unfortunate situation where an outline is unavailable, a specialized message will be displayed depending on the start and end date of the course. The messaging is as follows:
- ‘Please check back soon if the course has not started;
- ‘Please contact the instructor if the course is underway or
- ‘Please contact the Chair of the School’ if the course is finished
Question: Who do I contact if I need help?
Answer: Your first point of contact is your school’s Administrative Assistant (AA)