FAQs

Frequently Asked Questions (FAQ)

The Process

Documents/Dates

The Student

Other


Question: How do I get started?

Answer: There are two variations to the answer, if the the outline exists in a previous academic year or not. Choose the answer that suits your situation.

If the course outline exists from a previous year follow these instructions:

  1. Click ‘Course Outlines’ link inside of myCampus found under ‘More Applications…’
  2. Go to ‘Maintenance > Rollover Course Outline’
  3. Search for the outline you wish to rollover. Recommended that you use only:
    • Academic year;
    • Subject area; and
    • Catalog Nbr.
  4. Enter in the academic year and term you wish to roll outline to
    • Academic term (e.g. 2015); and
    • Term (e.g. 1159).
  5. Click ‘Save’
  6. Begin editing your annual and semester outlines or just semester (should the annual be already completed from a previous term within the academic year)

A comprehensive walk through guide is available is found on the How-to Guides page

If the course outline does not exist (e.g. new course) from previous year follow these instructions:

  1. Click ‘Course Outlines’ inside of myCampus
  2. Go to ‘Maintenance > Maintain Annual Crse Outlines’
  3. Click on ‘Add a New Value’ tab
  4. Enter in the Academic Year (e.g. 2015)
  5. Enter in Course ID
  6. Click ‘Add’

A comprehensive walk through guide is available is found on the How-to Guides  page.

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Question: How do I change a course’s title, description, hours, pre- or co-requisites information?

Answer:  Please contact the appropriate curriculum officer.

Curriculum Officer  Email Schools
Erica Jackson erica.jackson@flemingcollege.ca School of Business
School of Justice & Community Development
School of Health & Wellness
School of General Arts and Science
Nancy Rodman nancy.rodman@flemingcollege.ca School of Environmental & Natural Resource Sciences
School of Trades & Technology
Haliburton School of the Arts

In the email include the effective date in which you wish to have this change made. Note: changes must be chair approved.

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Question: Is there a particular order for the ‘Staff Approval List’ (alphabetical vs. rank?)

Answer: No. You do not need to order the staff approval list alphabetically or by rank. The system will alphabetically sort the list once you click ‘save’

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Question: What are the elements of an annual outline?

Answer: The elements contained in the annual outline are:

  • Annual staff approval list;
  • Additional learning outcome comments;
  • Course learning outcomes;
  • Learning resources;
  • High level assessment requirements;
  • Essential employability skills; and
  • Gen Ed Themes (if GenEd).

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Question: What are the elements of a semester outline?

Answer: The elements contained in the annual outline are:

  • Semester staff approval list;
  • Learning sequence;
  • Detailed assessment requirements;
  • Assessment requirement comments;
  • Transfer credit/exemption contact; and
  • Student success: policies and procedures.

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Question: When do I need to complete and approve the annual and semester outline?

Answer: The annual outline is completed only once an academic year in the term the course is first offered. The semester outline is completed each semester the course is offered, including the first time within the academic year. Reminder, for an outline to be deemed complete it requires an approved annual and semester outline.

Course Offering Fall Winter Spring
Fall only Annual/Semester
Winter only Annual/Semester
Spring only Annual/Semester
Fall/Winter Annual/Semester Semester
Fall/Spring Annual/Semester Semester
Winter/Spring Annual/Semester Semester
Fall/Winter/Spring Annual/Semester Semester Semester

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Question: When does the academic year start and end?

Answer: The academic year runs from September to August.

Academic Year Fall (term) Winter (term) Spring/Summer (term)
2015 September 2015 (1159) January 2016 (1161) May 2016 (1165)
2016 September 2016 (1169) January 2017 (1171) May 2017 (1175)
2017 September 2017 (1179) January 2018 (1181) May 2018 (1185)
2018 September 2018 (1189) January 2019 (1191) May 2019 (1195)

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Question: Where do I find training materials?

Answer: The Course Outline Group publishes and maintains training materials on the Course Outline Knowledge Base page.

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Question: Where do I find the due dates?

Answer: The Course Outline Group publishes the due dates on the Due dates page.

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Question: Does the student see the annual or semester or both outline components? 

Answer: Both! The system merges the annual outline and semester outline together into a single document.

  • Annual outline starts at the title ‘Course Outline’ and ends after the ‘Program Standards’ section.
  • Semester outline starts at the title ‘Detail Plan’ and ends after the ‘Course Specific Policies and Procedures’ section.

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Question: What is this ‘My Course Outline’ feature inside of myCampus?

Answer: As of December 20, 2014, each Fleming College student has a personalized listing of his or her institutionally approved course outlines. The Information Services Group (ISG) with support from the Course Outline Group (COG) has launched an exciting course outline application within the myCampus system called ‘My_Course_Outlines’. Like many of the other myCampus applications, ‘My Course Outlines’ is the ultimate one-stop course outline shop. The application uses the student’s enrolment record to provide a tailored list. This list links to each institutionally approved course outline within the PeopleSoft (Evolve) system. Additionally, a student still has access to search through the entire course outline system, if he or she were inclined to do so.

In the unfortunate situation where an outline is unavailable, a specialized message will display depending on the start and end date of the course. The messaging is as follows:

  • ‘Please check back soon’, if the course has not started;
  • ‘Please contact the instructor’, if the course is underway; or
  • ‘Please contact the Chair of the School’, if the course is finished

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Question: Who do I contact if I need help?

Answer: Your first point of contact is your School Operations Liaison (SOL)

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