Event Requests

BookIt@Fleming is a room reservation software managed by FSS systems. This software allows faculty, staff, and students to make reservations of spaces such as meeting rooms throughout our campuses. BookIt@Fleming is a self-serve booking software that may be accessed from your desktop or mobile device.

At this time, only requests and self-serve bookings for meeting rooms, general purpose labs and classrooms at Sutherland and Frost campus are available. If you require academic space or any services including setup, parking, security, please email your request to facilities@flemingcollege.ca If you require IT/AV services for your booking please email them separately to itsupport@flemingcollege.ca

 Access BookIt@Fleming here

If you are reserving space for a larger event that also requires services such as set-ups, IT/AV, security, etc.. please complete an eBase work order request using the event setup/breakdown work type. Please submit requests for event set up 5 business days or more in advance.

**Last minute requests cannot be guaranteed**

In the event of a booking conflict or if there are more requests received than available space the Information Booth staff will use the following prioritization hierarchy to process the bookings:

  1. Academic Delivery: space requirements for the delivery of full-time academic curriculum.
  2. Continuing Educations & Contract Training: space requirements for the delivery of continuing education and contract training curriculum.
  3. Governance Meetings: space requested for the Board of Governors and Executive Leadership Team meetings.
  4. Corporate Events: space requested for College events including but not limited to Convocation, Open House, College Information Program and Fundraising.
  5. Student Program Space: space requested by students to complete academic requirements such as educational displays and/or presentations.
  6. Student Meeting Space: space requested by students to complete group work related to academic curriculum.
  7. Employee Meeting Space: space requested by administrators, faculty and staff to conduct work related meetings.
  8. External Bookings: space requested by external persons, groups or agencies for events or meetings.

Concerns and conflicting priorities about space bookings should be directed to;

Matt Markovic Manager, College Services ext.1101