The only program which requires a Criminal Record Check is the Veterinary Technician program. Based on the RCMP processing requirements, some police services, including the Ontario Provincial Police (OPP) are unable to provide higher level record checks such as vulnerable sector checks if certain criteria is not met, and the Veterinary Technician program does not meet these guidelines.
Tips:
- Apply directly to your local police service. Not sure where your local police service is? Check the Detachment Locator!
- Please note, if the police seal in the bottom right corner of the completed vulnerable sector screening is faint, please submit two photos to Synergy – one of the full document and one of a close up of the seal. (Photos seem to capture the seal better than a scanned document).
Processing timelines vary by police department. It is recommended that you reach out and inquire about the estimated processing times, and apply early to leave some buffer room in case your police service sees an increase in requests. If someone has a matching name and date of birth to you, there is a chance that you will be asked to complete fingerprints to complete your record check. This lengthens the time that it takes to complete your record check. There is no alternative to providing a completed and valid VSC for your NARS. Offence declaration forms and receipts are NOT accepted by placement sites, and will not be accepted by Synergy in lieu of your VSC. Please apply early to ensure that you receive your VSC before your deadline or before your current VSC expires. Failure to apply early enough for your VSC is a factor that falls within the control of the student. If you do not apply early enough, and you don’t receive your VSC by your deadline, this is not something that is considered outside of your control.
Were you provided with a Vulnerable Sector Check that was password encrypted? If your VSC was issued to you by your local police service with password encryption, there is an extra step that you will need to complete on Synergy:
- Please create a word document including the following information:
- Your name
- Your student ID
- The password to access your VSC
- Please title this file as follows: FirstName_LastName_VSC_Password
- Example: John_Doe_VSC_Password
- Please upload this document to Synergy to the same document upload location where you have uploaded your VSC
**NOTE: For students who have addresses within the CITY OF TORONTO (postal code beginning with M) Email NARS@flemingcollege.ca for the Fleming College Police Code.
IMPORTANT: We recommend that you download your processed criminal record check as the link from police services will expire!
Updating an Expired CRC on Synergy:
- If your program requires that you renew your CRC every 12 months, you will be required to book an ERV to update your CRC.
Resources
Peterborough Police
Request a Record Check Online here
Identification Requirements:
- Two pieces of Government issued ID are required.
- Photo identification that includes your name, date of birth and address is required. Acceptable forms of identification include drivers licence, photo health card, passport, birth certificate, Ontario Photo Card, permanent residence card, etc.
- International students who do not have Canadian identification are required to provide a valid passport, study/work permit and student card.
- International students who do not have a valid study permit or work permit are encouraged to apply for the Ontario Photo Card. Peterborough Police will not accept expired documents, even if you are on maintained status. If you apply for the Ontario Photo Card, you do not need to wait for the card to come in the mail.
- If identification does not show an address; proof of current address within our jurisdiction must be presented (piece of mail addressed to applicant, rent/lease receipt/agreement, etc.).
- Non-photo health cards and social insurance cards are not acceptable for identification purposes.
OPP
OPP Record Check – It is recommended that you apply early if you live within Ontario Provincial Police (OPP) jurisdiction. The OPP criminal record check process takes approximately 2-4 weeks. It is strongly encouraged to apply 3-5 weeks before your deadline, or before your CRC expires to receive it on time. The OPP does not consider student placements volunteering, and you must select a CRC for employment purposes.
Electronic Identification Verification
Other Police Services
Durham Regional Police Service – Students are strongly encouraged to apply early as the Durham Regional Police Service criminal record check process takes approximately 7-8 weeks. It is strongly encouraged to apply 9-11 weeks before your deadline, or before your CRC expires to receive it on time.
Toronto Police Service – Please contact NARs for the required TPS specific code. It is recommended that you check the processing timelines found at the link above and apply early. The Toronto Police criminal record check process takes approximately 4-6 weeks. It is strongly encouraged to apply 6-8 weeks before your deadline, or before your VSC expires to receive it on time.