4.00 Accident Report and Investigation
4.10 Purpose of Accident Reporting and Investigation
- An accident is an unplanned, undesired, unacceptable situation that results in a deviation from a standard that may result in a near miss, an injury or property damage.
- Accidents are caused by a single act, or a combination of an unsafe act, unsafe condition and/or indirect cause, such as lack of hazard recognition or inadequate/incorrect instruction.
- The Supervisor of a work area is responsible for the safety of the workers under his/her authority. The Supervisor is familiar with the OH&S Act and the regulations that apply to his/her work.
- Supervisors must have knowledge of any potential or actual danger to health and safety in the workplace. The Supervisor will take every precaution reasonable for the protection of a worker. The Supervisor will be responsible for the completion of the Accident Report and possible investigation.
- Accident reporting and the follow up investigation will facilitate timely intervention and measures to prevent further injury or property damage. The Accident Report and possible investigation will create permanent legal records required by the OH&S Act, Workers’ Compensation Act and Sir Sandford Fleming College.
- The following procedure does not replace, in any fashion, the regulations outlined under the OH&S Act.
4.11 When to Report an Accident
All accidents occurring during the course of doing business for/at Sir Sandford Fleming College must be reported.
Submit an Accident Report Form if:
- the person injured is an employee or student of Sir Sandford Fleming College, or a visitor to the College.
4.12 Completion of the Accident Report (see safety website home page)
The Supervisor shall:
- ensure that first aid has been obtained as required;
- take action /notify appropriate personnel to prevent further accidents or property damage ;
- complete the College Accident Report and Investigation Report, if warranted;
- take or fax the Accident Report, for an employee injury, immediately to the Benefits Administrator for reporting to WSIB. (Accident Reports should not be sent in inter-office mail unless prior arrangements have been made.)
- take the Accident report on a student injury to Administrative Assistant for VP Finance, who handles insurance
The Worker shall:
- report all workplace accidents to the supervisor, regardless of how minor the injury;
- seek first aid or medical treatment immediately;
- report all “near miss” incidents;
- complete the accident report immediately (do not wait to present report to supervisor if not available same day) and fax to Benefits Administrator as instructed on the report form.
The Campus Nurse shall:
- Handle mainly student related injuries when these are presented in Health Services. First aid responders also handle injuries at all campus locations.
- Send student accident reports to VP Finance, and any employee accident reports to Benefits Administrator , with copy to the supervisor.
The First Aid Responder shall:
- Complete the accident report which is found in the first aid kits located through each campus.
- Send the student reports to Health Services/Campus Nurse, and the employee reports to Benefits Administrator
Retention of Accident Reports
- The College shall retain indefinitely, all student and employee accident reports
4.13 Accident /First Aid Report
First aid treatment shall be documented on the College Accident Report.
The First Aider shall record:
- all treatment given;
- all verbal advice given;
- the refusal of any treatment, should it occur;
- the time of calling the Nurse or ambulance;
- whether the injured person was advised to seek further care from the College Nurse, Physician or Emergency Department.
4.20 Monthly Summary and Analysis
- The monthly summary and analysis of student accidents/incidents is compiled by the office of the VP Finance .
- The summary of employee accidents is compiled by the Benefits Administrator in HOD.
- The summaries include the date of incident, name, nature of the injury, the location of the accident, and the any referral to additional medical aid.
- The employee summary will total the number of incidents and the number of days lost due to injuries for that month, and will allow a comparison of the total for the same period last year.
- Note: The Safety committee assumes a moral obligation to address potential hazards for any member of the campus community but is constituted to be accountable for employee safety only. When the cause of a student injury relates to academic curriculum, then the nurse would provide information to the academic leader, and not to the Health and Safety Committee. Summary information on Accidents are presented at each meeting of the JOHSC.
The following types of accidents shall be investigated:
- fatal or critical injuries;
- lost time injuries or illnesses;
- injuries requiring medical care;
- injuries requiring first aid that could have resulted in serious injury;
- toxic or hazardous materials spills or releases;
- fire or explosion;
- property, equipment or machinery damage.
The Employer and Supervisor shall be familiar with and use the procedure outlined in the College Accident Reporting And Investigation Handbook.
The Employer and Supervisor will ensure:
- that the accident investigation is completed.
- co-operate fully in a workplace accident investigation.