Quoting and Payment Guide

1. Goods and Non-Consulting Services- Quoting and Payment Methods

Dollar Value
(before taxes)
Quotation Method Visa Non PO Invoice
Only if vendor doesn’t take Visa
Requisition and Purchase Order Blanket/Contract
$0.00 – $4999.99  One Quote         Contact Purchasing
$0.00 – $4999.99

On-site Vendor -One Quote

Requires:

       Contact Purchasing
$5000.00 – $24,999.99 3 Formal Quotes coordinated through Purchasing         Contact Purchasing
$25,000.00 – $99,999.99 RFx, minimum 3 Formal Quotes, managed by Purchasing         
$100,000 or more Public Tender or Proposal (RFT/RFP) managed by Purchasing        

“Single Source” requires an approved Non-Competitive Procurement Approval Form for transactions $5,000 and above..

 

2. Consulting Services- Quoting and Payment Methods

Dollar Value
(before taxes)
Quotation Method Visa Non PO Invoice
Only if vendor doesn’t take Visa
Requisition and Purchase Order Blanket/Contract
$0.00 – $99,999.99 Invitational Competitive (minimum 3 formal quotes) or Public Tender managed by Purchasing        
$100,000.00 or more Public Tender/Proposal managed by Purchasing        

“Single Source” requires an approved Non-Competitive Procurement Approval Form at any value.