Start Here

Welcome, Coordinators! This website has been developed by Coordinators, for Coordinators to assist you in your very important role as the “face” of your program or discipline/subject. The information within these tabs provides you quick access to tip sheets, resources, policies, procedures, best practices, and links related to your duties.

The Duties Timeline documents, below, provide related brief descriptions for both Program and Discipline or Subject Coordinators, including: timelines, policies, procedures, best practices, and important links.

Please also click on the one-page Annual Coordinator Checklist, for an overview of your duties by month as they arise during the academic year.

On this page, move to the right-hand side and scroll down to review the brief descriptions of service area responsibilities and to directly access their websites. When you click on the other tabs, you’ll see a similar format with links to associated departments’ websites on the right-hand side.

While browsing this site, if you believe there is information that requires updating, is missing, or you have a best practice or template that you believe should be shared with other Coordinators, please contact the Academic Quality Office at academicqualityoffice@flemingcollege.ca.

Program Coordinator Duties Timeline

Discipline Subject Coordinator Duties Timeline

Annual Coordinator Checklist (Academic Year)

Academic Integrity – violations, types & sanctions, modules & resources, violation reporting process and forms, Office of the Executive Vice President Academic Experience

Academic Operations – workloading, timetabling, course outlines, changes to course titles, codes, and descriptions

Academic Schedule – important dates for registration, withdrawing, tuition fees, statutory holidays, beginning and end of each semester, Orientation, Convocation, Open House

Accessibility Centre – etiquette, policies, resources, training, how-to documents, AODA

Accessible Education Services – registering for disability supports (accommodations and services), and transition planning

Continuing Education & Corporate Training Office – Contact the site directly or visit room C2110 at Sutherland Campus for information about Online courses offered at Fleming College and OntarioLearn equivalencies

Coordinators and Academic Personnel by School

Counselling Services – urgent/crisis support, academic/disability/personal counselling, confidentiality, and an external resource list

Finance – insurance, forms/guidelines/procedures, funding, contracts, budget services, purchasing, accounting operations, financial reporting

Fleming Faculty Union (OPSEU Local 352) – news items, list of union stewards, OPSEU communiques, information about benefits and pension, and the Colleges of Applied Arts and Technology (CAAT) Academic Employees Collective Agreement

Health Services – nursing care, physician care, physical exams, immunization information/requirements and clinics, assessments, blood work, smoking cessation, health fairs, and a list of external resources

Human Resources – organizational charts, career opportunities, employee committees, benefits/pension, absences/leaves/accommodations, payroll, learning and development, accessibility and harassment, rewards and recognition, and the employee development calendar

Indigenous Student Services – BISHKAA, Cultural spaces on campus, Team Circle of Care, Aboriginal Education Council, Indigenous Education, Indigenous student lounges, and external financial assistance

Information Technology Services (ITS)– IT support related to health and safety, data loss, academic delivery, account issues, job performance

International Student Services – housing, health insurance, peer mentoring, arrival services, orientation, volunteer opportunities, events, and student services

Library Services–tutoring & academic skills, study skills and learning strategist, faculty and staff information, academic integrity

Life@Fleming – organizational structure, items and links when an employee is new to Ontario or Canada, housing, services and schools, arts and culture, recreation, benefits of Fleming, forms for contact faculty

Marketing – media and news releases, visual identity guidelines/logos, image bank, and a list of services offered to programs and departments

Non Academic Requirements NARs – For a list of requirements by programs and deadlines.

Academic Quality Office – New Program Development, Program Review, Program Advisory Committee (PAC), and Learning Design & Support Team 2.0 (LDS)

Registrar’s Office admissions (domestic/international), bursaries, scholarships, cashier’s office, financial aid, registration, convocation, graduation, student accounts, timetables, and transfer credits

Security & Parking Services – security, personal safety, parking, emergency preparedness, First Aid Support Team (FAST)

Student Experience (formerly Student Services) – orientation, welcome days, LGBT+ services, co-curricular record, first generation students, communication and event support, and online resources