Expense statements should be used to claim reimbursement for mileage or cost of criminal reference checks. The finance department will only accept the original receipts and must receive the itemized receipt, not a visa slip. Expense statements should be submitted monthly and final expense claims submitted within 2 weeks of the end date of your course.

• Fleming College’s fiscal year end is March 31. All Expense up to and including March 31 must be submitted by April 3rd.  Expense claims submitted after April 3rd for expenses that were incurred prior to March 31 will NOT be reimbursed.

MILEAGE

Fleming College faculty who travel to locations other than the college will be reimbursed for travel associated with the course.  Expenses for unionized employees reimbursement is set out as per Art. 25.01 A of the academic collective agreement and for non-unionized employees reimbursement is set out as per 4-414-Procedure Travel and Other Expenses.  Please use the Expense Report on “My Self Service” on Evolve Administrative Service to claim intercampus travel and travel to the secondary school.  To complete expense reports, see attached instructional pdf. If you have any questions about completing your expenses contact Jon Taylor.

Reimbursement and Rates

• Claimants are to claim a flat rate of $0.59 per kilometer of travel.
• Rates are established in collective agreements, for individuals outside a collective agreement the rates in this Directive apply.
• Individuals are to use the actual kilometers travelled when calculating kilometer distances and clearly document the starting point, destination and purpose of the trip.

CRIMINAL REFERENCE CHECKS

Criminal reference checks and mileage can be claimed on the same expense statement. Finance will only process if the original receipt is attached to your expense statement. The finance department will not accept photocopies of receipts.

Submit expense forms on a monthly basis through “My Self Service” on Evolve Administrative Service. If you have questions about claiming expenses, contact Jon.

 

MILEAGE DISTANCE PER LOCATION AND DESCRIPTION

Teaching Location	Home Campus	Mileage (in KMs) for Round Trip	Description
Adam Scott Collegiate Vocational Institute	Sutherland	20.4	Travel from Fleming College, Sutherland campus to Adam Scott Collegiate Vocational Institute (175 Langton St, Peterborough, ON K9H 6K3), and return for dual credit.
Clarington Central Secondary School	Frost	121	Travel from Fleming College, Frost campus to Clarington Central Secondary School (200 Clarington Blvd, Bowmanville, ON L1C 5N8), and return for dual credit.
Clarington Central Secondary School	Sutherland	118	Travel from Fleming College, Sutherland campus to Clarington Central Secondary School (200 Clarington Blvd, Bowmanville, ON L1C 5N8), and return for dual credit.
Clarke High School	Sutherland	96.9	Travel from Fleming College, Sutherland campus to Clarke High School (3425 Hwy 35 #115, Newcastle, ON L1B 0R7), and return for dual credit.
Cobourg Collegiate Institute	Sutherland	102	Travel from Fleming College, Sutherland campus to Cobourg Collegiate Institute (335 King St E, Cobourg, ON K9A 1M2), and return for dual credit.
Courtice Secondary School	Sutherland	122	Travel from Fleming College, Sutherland campus to Courtice Secondary School (1717 Nash Rd, Courtice, ON L1E 2L8), and return for dual credit.
Crestwood Secondary School	Sutherland	10.2	Travel from Fleming College, Sutherland campus to Crestwood Secondary School (1885 Sherbrooke St W, Cavan-Monaghan, ON K9J 0E5), and return for dual credit.
Fenelon Falls Secondary School	Sutherland	132	Travel from Fleming College, Sutherland campus to Fenelon Falls Secondary School (66 Lindsay St, Fenelon Falls, ON K0M 1N0), and return for dual credit.
Frost Campus	Sutherland	84	Travel from Fleming College, Sutherland campus to Fleming College, Frost campus, and return for dual credit.
Haliburton Campus	Frost	200	Travel from Fleming College, Frost campus to Fleming College, Haliburton campus, and return for dual credit.
Haliburton Campus	Sutherland	242	Travel from Fleming College, Sutherland campus to Fleming College, Haliburton campus, and return for dual credit.
Haliburton Highlands Secondary School	Frost	198	Travel from Fleming College, Frost campus to Haliburton Highlands Secondary School (5358 Haliburton County Rd 21, Haliburton, ON K0M 1S0), and return for dual credit.
Haliburton Highlands Secondary School	Haliburton	5.9	Travel from Fleming College, Haliburton campus to Haliburton Highlands Secondary School (5358 Haliburton County Rd 21, Haliburton, ON K0M 1S0), and return for dual credit.
Haliburton Highlands Secondary School	Sutherland	235	Travel from Fleming College, Sutherland campus to Haliburton Highlands Secondary School (5358 Haliburton County Rd 21, Haliburton, ON K0M 1S0), and return for dual credit.
Holy Cross Catholic Secondary School	Frost	82.1	Travel from Fleming College, Frost campus to Holy Cross Catholic Secondary School (1355 Lansdowne St W, Peterborough, ON K9J 7M3), and return for dual credit.
Holy Cross Catholic Secondary School	Sutherland	6.2	Travel from Fleming College, Sutherland campus to Holy Cross Catholic Secondary School (1355 Lansdowne St W, Peterborough, ON K9J 7M3), and return for dual credit.
Huntsville High School	Haliburton	198	Travel from Fleming College, Haliburton campus to Huntsville High School (58 Brunel Rd, Huntsville, ON P1H 2A2), and return for dual credit.
I E Weldon Secondary School	Sutherland	79.2	Travel from Fleming College, Sutherland campus to I E Weldon Secondary School (24 Weldon Rd, Lindsay, ON K9V 4R4), and return for dual credit.
Kenner Collegiate Vocational Institute	Sutherland	12.1	Travel from Fleming College, Sutherland campus to Kenner Collegiate Vocational Institute (633 Monaghan Rd S, Peterborough, ON K9J 5J2), and return for dual credit.
Lindsay Collegiate and Vocational Institute	Sutherland	83.7	Travel from Fleming College, Sutherland campus to Lindsay Collegiate and Vocational Institute (260 Kent St W, Lindsay, ON K9V 2Z5), and return for dual credit.
Norwood District High School	Sutherland	73.4	Travel from Fleming College, Sutherland campus to Norwood District High School (44 Elm St, Norwood, ON K0L 2V0), and return for dual credit.
Port Hope High School	Sutherland	80.1	Travel from Fleming College, Sutherland campus to Port Hope High School (130 Highland Dr, Port Hope, ON L1A 2A3), and return for dual credit.
Port Perry High School	Sutherland	115	Travel from Fleming College, Sutherland campus to Port Perry High School (160 Rosa St, Port Perry, ON L9L 1L7), and return for dual credit.
Sinclair Secondary School	Frost	147	Travel from Fleming College, Frost campus to Sinclair Secondary School (380 Taunton Rd E, Whitby, ON L1R 2K5), and return for dual credit.
Sinclair Secondary School	Sutherland	144	Travel from Fleming College, Sutherland campus to Sinclair Secondary School (380 Taunton Rd E, Whitby, ON L1R 2K5), and return for dual credit.
St Peter Catholic Secondary School	Sutherland	13.6	Travel from Fleming College, Sutherland campus to St. Peter Catholic Secondary School (730 Medical Dr, Peterborough, ON K9J 8M4), and return for dual credit.
St. Mary Catholic Secondary School	Sutherland	95.6	Travel from Fleming College, Sutherland campus to St. Mary Catholic Secondary School (1050 Birchwood Trail, Cobourg, ON K9A 5S9), and return for dual credit.
St. Stephen Catholic Secondary School	Sutherland	113	Travel from Fleming College, Sutherland campus to St. Stephen Catholic Secondary School (300 Scugog St, Bowmanville, ON L1C 6Y8), and return for dual credit.
St. Thomas Aquinas Secondary School	Sutherland	80.5	Travel from Fleming College, Sutherland campus to St. Thomas Aquinas Secondary School (260 Angeline St S, Lindsay, ON K9V 0J8), and return for dual credit.
Sutherland Campus	Frost	84	Travel from Fleming College, Frost campus to Fleming College, Sutherland campus, and return for dual credit.
Thomas A. Stewart Secondary School	Sutherland	31.7	Travel from Fleming College, Sutherland campus to Thomas A. Stewart Secondary School (1009 Armour Rd, Peterborough, ON K9H 7H2), and return for dual credit.
Uxbridge Secondary School	Frost	103	Travel from Fleming College, Frost campus to Uxbridge Secondary School (127 Planks Ln, Uxbridge, ON L9P 1K5), and return for dual credit.