Parking Changes 2018

The following changes and updates have been made to Parking at Frost and Sutherland Campuses effective 01 September 2018.

Sutherland Campus

  • General updates to the regulations have been made related to the online system.
  • Accessible and Accommodated Parking (Appendix G) has been updated to clarify the types and time limits.
  • Premium Parking in the Shipping/Receiving Lot has been eliminated due to the relocation of Portable 1. Permit holders from this lot were moved to Maple Lot last year due to construction. These permits will remain Maple Lot unless you request a change at the Information Booth.
  • DriveGreen Permits (Spruce Lot) now have a limit of 4 hours charging time at the three charging stations. After 4 hours drivers must move to another DriveGreen Space in Spruce Lot to allow others the opportunity to charge their vehicles.

Frost Campus

  • General updates to the regulations have been made related to the online system.
  • Accessible and Accommodated Parking (Appendix G) has been updated to clarify the types and time limits.
  • Premium Parking spaces have been added to several areas (Small Lot By Loading Dock, Small Lot By Drilling, Around the Wind Turbine).

Online & Phone Scam Alert

Campus Security has received reports from students of attempted online & phone fraud.

The first was online via Facebook and Skype where a person adds you as a friend and communicates offers of friendship, intimacy, employment and/or internships. The person then tries to get you to say or do something embarrassing during an online video conversation and records your online conversations and threatens to post them or send them to family members if you don’t pay them money.

The second was a phone call from someone posing as a Canada Revenue Agency employee. The person claims that you owe the Canadian government money and if you don’t pay right away you will be arrested. The person is very aggressive and will keep calling back as long as you keep answering.

While anyone may end up being targeted, the people operating these scams are known to specifically target international students that are new to Canada and are unfamiliar with Canadian laws and processes.

Peterborough Police have provided the following advise to counter these scams:

  • Do not accept friend requests from people you don’t know.
  • Do not provide any personal information over the internet to anyone.
  • Do not send money to anyone, for any reason without checking the validity of their claim.
  • Contact a friend, family member or someone you trust for advice before taking any action.
  • Contact the official Canada Revenue Agency phone line to verify any claim first at 1-800-959-8281.
  • Please note that the real Canada Revenue Agency will never threaten to arrest you or to send the police to find you.

On Campus you can seek advice and assistance from Campus Security at the Information Booth or by calling extension 8000. Student Services can also provide you with advice and information. You can also contact the following agencies for advice or assistance:

Peterborough Police – Non-emergency Line – 705-876-1122

Canadian Anti-Fraud Center – 1-888-495-8501

Emergency Response Process and Drill Schedule

Fleming Students & Employees,

Campus Security will be conducting Emergency Drills in order to practice our new Violence Response Protocols. Commonly these are called “Lockdown” drills. The drills will be conducted as follows:

Sutherland Campus:       Thursday,  Oct. 8
Frost Campuses.              Tuesday,   Oct. 6
Haliburton Campus:       Friday      Oct. 9

We have made a significant change to our protocols at Fleming. These changes are the result of recommendations and standards taken from other institutions in Canada and international research related to school shootings in post-secondary institutions. Unlike elementary and secondary schools, Colleges are open to public access and have adult learners that can make informed decisions about their safety in an emergency. We apologize for this message not being sent out sooner, there were delays in the final planning and coordinating of the drills that were unavoidable.

We now have two protocols in place to provide students and employees with information and options in determining what to do if there is an incident that endangers the safety of the campus. These two procedures are posted in classrooms, washrooms and on the Security Website at this link: https://department.flemingcollege.ca/security/emergency-procedures/

Protocol 1: HOLD & SECURE PROTOCOL
–  This protocol will be enacted when there is a dangerous situation outside of the building.
–  These situation could include police searching for a person or other danger like a gas leak.
–  The announcement inside the building will be a loud tone and say “HOLD & SECURE”.
–  Building occupants should remain inside the building until advised it is safe to leave.

Protocol 2: VIOLENCE RESPONSE PROTOCOL
–  This protocol will be enacted when there is a person inside the building committing an act of serious violence.
–  The worst case scenario is a person inside, with a firearm actively shooting at occupants.
–  The announcement inside the building will be a loud tone and say “VIOLENCE RESPONSE PROTOCOL”
–  The posted protocol lists three options you should consider: GET OUT – HIDE – FIGH
–  The link below will take you to a video that explains these options in detail

The upcoming drills will be based on Protocol #2: VIOLENCE REPONSE PROTOCOL
–  In most cases during the Violence Response Protocol Drill, students and employees will choose the option to GET OUT because there is no real danger during the drill to cause them to think about selecting another option HIDE – FIGHT.

PLEASE NOTE: In order to provide an experiential learning opportunity for as many people as possible, there will be actors assigned to enter selected areas of the College and act out a specific scenario during the drill. The scenarios may include the actor telling the students in the area that there is an imaginary “gunman” outside their classroom door or in a certain hallway. The purpose of these actors performing these scenarios is to cause the people in the area to think about all of their options GET OUT – HIDE –FIGHT.

 –  During the Violence Response Protocol Drill, Police and Campus Security will be on site to provide a safe environment as well as advice, guidance and information in the areas where the actors are performing their scenarios.

All students and employees should, during any emergency situation including an incident involving violence;  Assess Your Situation – Consider Your Options – Take Action

Some things for you to consider specific to the Violence Response Protocol:
–  Know where the exits are from your office or classroom
–  Think of at least two ways you can get out of the building
–  Know how to lock or barricade your office or classroom door
–  Think about where you would Hide if you could not Get Out
–  Think about how you could Fight if you could not Get Out or Hide

A training video has been produced to explain the new protocols. Please take a few minutes to review it. The video production is dramatic and realistic, but please be aware that some viewers may find it upsetting.
https://www.youtube.com/watch?v=Ixt8w6BgdhQ

Following this communique, additional email reminders will be sent out, we will post signs around the campuses and we will post notices of the drills on our web and social media channels. An announcement will be made prior to the drill.

Knowing this information and thinking about what you would do in advance of an emergency is an important part of being prepared and keeping yourself and our campus community safe.

Sutherland Parking Reminder

Sutherland Campus Students & Employees,

As was mentioned in our last update there will be updates sent out regularly over the summer as we make improvements to Parking Services. A few reminders for this week:

1. The parking gates at each lot will no longer be in service effective today. Please come to the Information Booth to exchange your Access Card for a Hanging Tag Permit.

2. Pay & Display Machines have been installed in Aspen, Birch, Oak & Pine Lots at a daily rate of $6.00 which is the same rate as the gates were last year.

3.The Pay & Display Machines in Elm & Spruce Lots are also still available at a daily rate of $12.00 which is the same rate as last year for those lots.

4. Signs have been installed at the entrance to each lot that indicate the type of parking available and the shape of each type of permit is depicted on the signs to ensure clarity for everyone (ex. Economy = Triangular Permit)

Additional updates and reminders will be sent next week. You can find this information and other updates on our website: https://department.flemingcollege.ca/security/parking/

Parking Update – Frost

Frost Campus Students & Employees,

Parking Services is pleased to provide this general update about changes coming to Parking at Fleming College for the 2015-2016 Academic Year. Further communications about each of the items listed below will also be sent out as required.

Parking Permit Fees

Our current permit rates are consistent with the averages for Colleges our size and across the College system in general. Therefore, we are pleased to announce that there will be NO INCREASE in parking fees for the 2015-2016 Academic Year.

Service Improvements

1.       Parking Management Software
–          Process is underway to purchase this software
–          Planned implementation for Fall Semester of 2015.
–          This will improve customer service by providing the following online services:
a.       Purchase of parking permits
b.      Violation Notice appeals
c.       Add/Drop to Waiting lists
d.      Add/Drop vehicles from your permit

2.       Pay & Display Machines
–          Upgrades are underway that will streamline guest and event parking
–          These upgrades will also allow better tracking of lot usage throughout the day

3.       Motorcycle Parking
–          Effective 01 August 2015, if you have an Economy, General or Premium parking permit you can park your motorcycle in lieu of your regular vehicle in a regular space in the lot where you normally park or you can park in the Motorcycle Parking Area in B Lot or E Lot. You must register your motorcycle as one of the vehicles attached to your parking permit.
–          If you don’t have a parking permit you are required to purchase a Motorcycle Only Permit and must park your motorcycle in the Motorcycle Parking Area located in B Lot or E Lot.

4.       Premium Parking Spaces
–          Premium Parking Areas will now be available at the Frost Campus for the Fall Semester. These permits guarantee the permit holder of a space in the areas designated as Premium Parking.
–          The process to sell these permits will be as follows:
o   Those interested in purchasing a Premium Permit can add their name to the Premium Parking Lottery List at the Information Booth from 17 August to 02 September.
o   A lottery will be held on 02 September at noon to determine who will received the permits.
o   The permits will be available for the spaces in the following areas:                                                  i.      Spaces located around the Wind Turbine
ii.      Spaces inside the Heavy Equipment Compound
iii.      Spaces in front of Resources Drilling & Blasting
iv.      Spaces located in the small parking lot next at the end of the building by the SENRS Office.

5.       Lighting Upgrades
–          All lighting in the parking lots will be upgraded to LED by Fall 2015
–          This will provide more energy efficient light that requires less maintenance

6.       Parking Email Address
–          An email address specific to parking was created last year and will be fully implemented this Fall
–          All questions, concerns or special parking requests should be directed to parking@flemingcollege.ca
–          This email address is monitored by several Info Booth Staff at Frost & Sutherland which will allow response to your query in a reasonable time regardless of who is on vacation.

7.       Service Vehicle Permits
– Will still be issued on an as needed basis (with approval from the appropriate manager). However these permits will have some additional guidelines:
a.       Employees must have a valid permit for their personal vehicle prior to being approved for a Service Permit.
b.      Service Permits will only allow a vehicle to be parked at loading/unloading spaces for 1 hour and will be strictly enforced. Signs will be posted in the appropriate spaces.
c.       A fee of $100 per approved Service Vehicle Permit may be charged to the employee’s department.

Parking Update – Sutherland

Sutherland Campus Students & Employees,

Parking Services is pleased to provide this general update about changes coming to Parking at Fleming College for the 2015-2016 Academic Year. Further communications about each of the items listed below will also be sent out as required.

Parking Permit Fees

Our current permit rates are consistent with the averages for Colleges our size and across the College system in general. Therefore, we are pleased to announce that there will be NO INCREASE in parking fees for the 2015-2016 Academic Year.

Service Improvements – Planned and Underway

1.       Parking Management Software
– Process is underway to purchase this software
– Planned implementation for Fall Semester of 2015
– This will improve customer service by providing the following online services:
a. Purchase of parking permit
b. Violation Notice appeals
c. Add/Drop to Waiting lists
d. Add/Drop vehicles from your permit

2.       Pay & Display Machines
– Upgrades are underway that will streamline guest and event parking
– These upgrades will also allow better tracking of lot usage throughout the day
– Additional machines will be added to several more parking lots to allow visitors and those students and staff that drive infrequently to pay per day for parking rather than purchase a permit.

3.       Traffic Flow
– All gates will be removed from Sutherland lots by the end of July 2015.
– This measure will  relieve traffic issues during peak arrival and departure times
– A second entrance only to Aspen Lot will be added to relieve congestion at the 4 way stop
– Signs that indicate the number of parking spaces available in each lot are scheduled to be installed at the entrance to each lot and at key intersections to assist with decision making about where to park and improve traffic flow.
– The removal of the gates will make it imperative for all students and staff to ensure that all vehicles that they park on campus are registered to their permit. Unregistered vehicles will be ticketed.

4.       Hanging Tags
– Those students and employees with a current, valid parking access card must exchange it at the Information Booth for a Hanging Tag Permit no later than 17 July 2015. Vehicles parked on campus without a valid hanging tag or pay and display stub will be ticketed as of 20 July 2015.
– Employees that travel between campuses with an Intercampus Hanging Tag will be required to park in a regular parking lot rather than in Visitor Lots effective 31 August 2015.
– Employees on vacation/sabbatical that do not receive this email and are issued a parking ticket when they return will have that ticket cancelled as long as they come to the Information Booth with the ticket when they pick up their new hanging tag. Multiple tickets will not be cancelled.

5.       Motorcycle Parking
– Effective 01 August 2015, if you have an Economy, General or Premium parking permit you can park your motorcycle in lieu of your regular vehicle in a regular space in the lot where you normally park or you can park in the Motorcycle Parking Area in Ash Lot. You must register your motorcycle as one of the vehicles attached to your parking permit.
– If you don’t have a parking permit you are required to purchase a Motorcycle Only Permit and must park your motorcycle in the Motorcycle Parking Area located in Ash Lot.

6.       Premium Parking Spaces
– Additional Premium Parking spaces have been added to the Receiving Laneway and were issued to current Premium Permit Holders who expressed an interested in moving to these spaces via a lottery.
– The Premium Parking Spaces in Maple & Spruce Lots vacated by those that moved to Receiving Lane will be made available and will be sold in the following priory order:
a. Persons on the Premium Permit waiting list will be contacted and offered the option to
purchase first.
b. Campus community members that currently have an Economy or General Permit will be
offered the opportunity to upgrade to Premium Parking if there are any spaces available
after those on the waiting list have made their purchase.

7.       Lighting Upgrades
– All lighting in the parking lots will be upgraded to LED by Fall 2015
– This will provide more energy efficient light that requires less maintenance

8.       Parking Email Address
– An email address specific to parking was created last year and will be fully implemented this Fall
– All questions, concerns or special parking requests should be directed to parking@flemingcollege.ca
– This email address is monitored by several Info Booth Staff at Frost & Sutherland which will allow response to your query in a reasonable time regardless of who is on vacation.

CELE Scenarios – Frost Campus

Frost Campus Students & Employees,

The Conservation & Environmental Law Enforcement Program will be conducting scenarios at the Frost Campus on Friday in Parking Lot D and in the overflow parking area near the Recreation Center on Friday, 20 March 2015.

Please drive with caution in these areas during the scenarios. Some parking spaces will not be available during the scenarios and you should be prepared to park in another location.

Smoking & Tobacco Use Policy

The Board of Governors has approved updates to the Fleming College Smoking & Tobacco Use Policy. The updates were necessary to ensure that our policy is in line with the changes made to the Smoke-Free Ontario Act that took effect 01 January 2015.

Please click on the link below to visit the Campus Security website for detailed information on the policy and an updated list of Designated Smoking Areas. https://department.flemingcollege.ca/security/security/policies-enforcement/smoking-policy/

Some of the changes to our policy include:
1. Smokeless Tobacco Products are prohibited inside College buildings.
2. Smoking is prohibited on the Auk’s Lodge and Steele Center patios.
3. Updated locations for Designated Smoking Areas.

For the rest of this week and all of Break Week, Campus Security will give verbal reminders to people found in violation of the updated policy. Regular enforcement including  Written Warnings (1st Offence) and a $25.00 Penalty (2nd Offence) will resume on 11 March 2015.

Social Media Fraud Alert

Campus Security has received a report that an unidentified person has been using social media sites to contact students and offer money for photos of them performing various acts (some of them sexual in nature).

The person claims that they will transfer money to the student via a bank or Western Union and then send them an email with a link for their banking information. Fortunately the students in this case did not provide any information.

There have also been reports by local news outlets of other types of fraud schemes and blackmail incidents being conducted through dating websites. In these cases the person asks for intimate photos or sex chats and then threatens to send them to the coworkers and family of the victim unless they pay the suspect money.

Campus Security would like to remind everyone to be vigilant about your social media activity and the potential for fraud. Never provide banking information, intimate photos or other personal information via the these sites and do not respond to or clink on the links for suspicious or unknown banking emails.

Please report any suspicious activity of this type to local police.

Lock Down – Feedback

Sutherland Campus Students & Employees,

The Campus Security Team thanks you for your participation in the Lock Down Drill today. Overall the drills were successful but we are always looking for ways to improve our procedures and messaging.

If you have any feedback related to your experiences during the Lock Down Drill please share it with us by email us at: security@flemingcollege.ca

Please be sure to clearly state the following in your message:

  1. The area or room you were in during the drill.
  2. The concern or improvement that you feel is needed.

If you reported a deficiency or concern during the September drill there is no need to report it again. We will compile feedback from this drill  with the feedback we received from the September drill and use that to adjust our plans and procedures.