The Finance department has proudly been 100% paperless since 2021 and as such all Finance forms/documents (i.e. invoices, expense reports, VISA reports, etc) are electronic/digital and paper is no longer accepted.

• The deadline for vendor invoices to be reviewed/coded/approved and emailed to accountspayable@flemingcollege.ca for processing is 5 business days from receipt of the invoice
• The deadline for approved vendor invoices (emailed to accountspayable@flemingcollege.ca) and expense reports to be processed for the next pay cycle is Friday at 4pm

Finance Forms

• Advance Form
• Employee Computer Purchase Program
• Hospitality Event – Approval Form
• Journal Entry Form
• Miigwewin – Gifting Traditional Knowledge Holders
• Report of Theft, Loss or Damage
• Request for Payment Form
• Request for Wire Transfer Form
• Request to Invoice Form
• Student Payment/Refund Request Form

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Signing/Delegating Authority

• Delegation of Authority Form
• Signing Authority – Overview
• Signing Authority – Policy, #4-417
• Signing Authority – Administrative Operating Procedure
• Signing Authority – Document Authorization Form
• Signing Authority – Legal Document (LD) Process Flowchart
• Signing Authority – Agreement Checklist
• Signing Authority – Frequently Asked Questions
• Signing Authority – Attestation Letter
• Signing Authority – Leaders Day, February 20, 2019

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Travel and Other Expenses  

• Travel – Quick Reference
• Travel – International Travel Tips
• Expense Reports
  • Entering an Expense Report
    • video example
  • Approving an Expense Report
    • video example
  • Expense Type listing
• Travel Authorizations (required prior to all travel outside of Ontario)
  • Entering a Travel Authorization Request
    • video example
  • Approving a Travel Authorization Request
    • video example
• Travel and Other Expenses – Policy
• Travel and Other Expenses – Operating Procedure
• College Credit Cards – Operating Procedure
• Travel and Other Expenses – Meal Rates (Canada & USA)
• Travel and Other Expenses – Frequently Asked Questions
• Mileage Chart

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Finance Guidelines/Procedures/Other 

• Expense Account Definitions
• Financial Approvals – Overview & Tips
• Gift Certificate – Procedures
• Ledger Inquiry Guidelines
• Perquisites
• Security and Handling of Cash – Guidelines
• Fraud Prevention Training
• Theft and Robbery Reporting
• VISA Reporting Instructions

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For more forms in relation to Finance & Administration please consult:

• Budget Services – Operating Budget – Forms
• Purchasing – Forms
• Capital Forms