College Policies and Procedures

Policies and Procedures that have been approved by Fleming’s Board of Governors are available from the link below. Policies are organized by area of responsibility. The Policy Template and Critical Path can be found at the bottom of this page under “Other Documents”.

Board of Governors

1-101 Policy Development By-Law
By-Law 1-102 is for the general conduct of the affairs of Sir Sandford Fleming College
1-102A Guidelines for College Services for Governors
1-102B Composition of the Board of Governors
1-102C Delegations to the Board of Governors
1-102D Guidelines for College Liability Insurance
1-102E Expenses Regarding Governor Travel (including explanation of Spouse/Partner expenses)
1-102F Internal Election of Board Members
1-102G Election Process – Board Executive
1-102H Conflict of Interest Guidelines
1-102I  Removal of a Board Member
1-102J Committees of the Board of Governors
1-102K Advisory College Council
1-102L Guidelines for the Consent Agenda
1-102M Guidelines for External Governor Appointment/Reappointment
1-102N Guidelines for Governor Advocacy
1-102O Risk Oversight
1-105 College and Community Recognition and Awards
1-106 Naming of College Features and Resources
1-107 College Archives

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Academic Affairs
2-201 Academic Regulations
2-202 Program Advisory Committees
2-203 Award of Honorary Diplomas
2-204 Class Cancellation/Faculty Absenteeism
2-205 Class Absence 
2-205 Procedure – New
2-206 Program Development – Revoked
2-207 Program Review and Evaluation – Revoked
2-209 Staff Tuition Fees
2-210 Prior Learning Assessment and Recognition
2-211 Curricular and Instructional Innovation
2-212 General Education Policy
2-213 Program Quality Assurance Policy
2-214 Integrity in Research and Scholarship
2-215 Intellectual Property & Copyright
2-216 Research Involving Human Subjects
2-217 Program Suspension & Cancellation – Revoked
2-218 Learning Management System Usage
2-219 Academic Appeal
2-219 Procedure
2-219 Academic Appeal Forms – WORD Fillable
2-220 Quality Assurance
2-221 Recognition of Academic Excellence
2-221 Procedure

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Human Resources

3-305 Early Retirement Incentive
3-310 Freedom of Information and Protection of Privacy Act (Bill 34)
3-311 Harassment and Discrimination Prevention – Updated
3-311 Procedure
3-332 Faculty Evaluation
3-333 Required Credentials for Applied Degrees
3-334 Validation of Academic Credentials
3-335 Faculty Professional Development
3-341 Accessibility for Persons with Disabilities
3-341 Procedure
3-342 Return to Work & Medical Accommodation
3-343 Sexual Violence Prevention
3-343 Procedure

Finance and Facilities

4-402 Community Use of College Facilities
4-403 Computer Software Copyright
4-404 Employee Conflict of Interest
4-407 Firearms
4-408 Institutional Gifts
4-409 Merchandising
4-410 Non-Monetary Remuneration
4-411 Purchasing – Updated
4-411 Procedure – New
4-412 Safety
4-413 Smoking Policy
4-413 Procedure
4-414 Travel and Related Expenses
– Fleming College Expenses Directive  (see link under Finance Forms & Guidelines)
4-415 Unsolicited Financial Gift
4-416 Receipting Cash & Gifts In Kind as Charitable Donations
4-418 Environmental Policy
4-419A Comprehensive Investment Policy Statement
4-419D Ministry Endowed Investment Policy Statement
4-420 Violence Prevention
4-420 Procedure
4-421 Endowment Policy
4-422 Liquidation of Donated Publicly Traded Securities
4-423 Campus Security – Updated
4-423 Procedure – New
4-424 Operating Account Investment Policy Statement
4-425 Alcohol Management – New
4-425-procedure – New
4-426 Parking & Traffic
4-426 Procedure
4-427 Integrated Planning
4-428 Whistleblower – New
4-428 Procedure – New

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Student Services/Registrar

3-343 Sexual Assault and Sexual Violence
3-343 Procedure 
 Admission Policy
5-502 Issuance of Diplomas and Certificates
5-503 Maintenance of and Access to Student Records
5-504 Recognition of Academic Excellence
5-505 Review of an Admissions Decision
5-506 Student Rights & Responsibilities
5-506 Procedure
7-701 Access and Accommodation for Students with Disabilities
7-701 Procedure

Information Technology Services

6-601 Information and Communications Technology (ICT) Appropriate Use Policy
6-601 Procedure
6-602 ITS User Account Management
6-603 College Data Record Retention and Disposition

Advancement and Alumni Relations

8-801 Gift Acceptance

Other Documents

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