As part of the overall student experience, Fleming College provides paid employment opportunities to its students; funded by the College OR paid for by the associated department.
To learn more about the Colleges student employment wage subsidy programs please read section 6 of the ‘Manager Guide to Student Hiring’, which you can download from the link below under ‘Resources’.
In an effort to support students in obtaining employment experience, managers are encouraged to budget for student workers each fiscal year and not rely solely on the College funded programs.
Student Wage Rates: Effective October 1, 2023, minimum wage increased to $16.55 per hour.
Digital Self-Service Time Sheets: All students are on digital time sheets, to learn more about this process go to My Campus > Staff Resources > Timesheets.
Resources
Managers Guide to Student Hiring 2024
Summary of Eligibility Requirements for Funded Student Positions 2024
On Campus Student Hiring Request Form (Jan 2024)
Fleming Funding Application (Nov 2023)
Student Job Posting Template 2024
Sample Interview Questions
Safety Orientation Checklist
The Student Hiring Process:
Step 1: Review the Established Job Descriptions and identify the position you are hiring for.
Step 2: Complete the On Campus Student Hiring Request Form (2024) and email completed form to the HR & Talent Officer (HRTO). Human Resources will review requests to ensure they are completed accuratly. Once compiled the HRTO send copies to the Registrars Office (for SEP and FWSP) or International Student Services (for ISEP and IWSP) if funding is requested.
Step 3: RO and ISS will review the hiring requests and distribute funding as per their protocol and notify the HRTO.
Step 4: The Hiring Manager will receive a notification from the HRTO if their position is eligible for funding.
Step 5: The Hiring Manager can determine if it is suitable to proceed to posting the opportunity. For efficiency purposes if you have multiple vacancies please combine into 1 posting, where appropriate. The Manager is asked to use the Draft Student Job Posting Template
Step 6: The Hiring Manager will prepare and review posting details with the HRTO to enter into Evolve.
Step 7: Once posted, students can apply online through MyCampus and the Hiring Manager can review applications in Evolve.
Step 8: Once the posting closes, the Hiring Manager identified students they wish to consider and works with HR to find if they have a completed a funding application or if a new form is required.
The Hiring Manager will review resumes, make selections, invite candidates for interviews.
Step 9: Once a successful student has been selected the appointment letter should be produced
- Part-time Student Appointment Letter Templates:
- Full-time Summer Student (App G) Appointment Letter Template: Complete the App G Appointment Letter Request Form – March 2023 and submit to Human Resources produces full-time appointment letters and a copy will be provided to the manager to distribute to the student worker for signature. FT Students are entitled to join join the CAAT Pension Plan, under its DBplus design (Appendix G of the Plan Text). Please note, enrolment in the CAAT Pension Plan is optional and if interested students can register online here: Enroll – CAAT Pension Plan
Step 10: Hiring Manager must submit signed appointment letter and new hire paperwork to hr@flemingcollege.ca a minimum of one week prior to the student’s start date.
New Hire Paperwork can be downloaded from the Payroll tab (see Employee Onboarding and other HR Forms) and should include the following:
– Employee Personal Data Form
– TD1 and TDION Tax Forms
Note: HR must receive all documentation at least five business days before a student’s start date. New hire paperwork is only required if the student has not been previously employed by the College or has had a break in employment lasting longer than 6 month
Step 11: Arrange for account and system access by contacting IT: itsupport@flemingcollege.ca
Depending on the system access required, students will require a student employee account that is separate from their regular student account.
Step 12: Inform the student worker that they must complete the following mandatory health and safety training through My Campus > More Applications > Learning and Development.
If the student has already completed the above safety training they do not need to do them again. They can verify completion by checking: My Campus > More Applications > Learning and Development > Training Summary
This page is updated and managed through our Student Jobs Committee chaired by Greg Jefford.
Questions?
For general inquiries about student hiring contact Human Resources: HR@flemingcollege.ca