Student Workers

As part of the overall student experience, Fleming College provides paid employment opportunities to its students; funded by the College OR paid for by the associated department.

To learn more about the Colleges student employment wage subsidy programs please read section 6 of the ā€˜Manager Guide to Student Hiringā€™, which you can download from the link below under ā€˜Resourcesā€™.

In an effort to support students in obtaining employment experience, managers are encouraged to budget for student workers each fiscal year and not rely solely on the College funded programs.

Student Wage Rates: Ā Effective October 1, 2023, minimum wage increased to $16.55 per hour.
Digital Self-Service Time Sheets: All students are on digital time sheets, to learn more about this process go to My Campus > Staff Resources > Timesheets.

Resources
Managers Guide to Student Hiring 2024

Summary of Eligibility Requirements for Funded Student Positions 2024
On Campus Student Hiring Request Form (Jan 2024)
Fleming Funding Application (Nov 2023)
Draft Student Job Posting 2023
Sample Interview Questions
Safety Orientation Checklist

The Student Hiring Process:

Step 1.Ā Review the Established Job Descriptions and identify the position you are hiring for.
Step 2. Complete the On Campus Student Hiring Request Form (2024) and email completed form to Jocelyn Simich – jocelyn.simich@flemingcollege.ca. Human Resources will review and send to the Registrars Office (for SEP and FWSP) or International Student Services (for ISEP) if funding is requested.
Step 3. RO and ISS will review all request forms and distribute funding as per their protocol and notify HR (Jocelyn Simich).
Step 4. The Hiring Manager will receive a notification from Human Resources (Jocelyn Simich) if their position is eligible for funding through the FWSP, SEP or ISEP programs.
Step 5. The Hiring Manager can then proceed to posting the opportunity with HR in Evolve. For efficiency purposes if you have multiple vacancies please combine into 1 posting, where appropriate. The Manager is asked to use the Draft Student Job Posting 2023
Step 6. The Hiring Manager will prepare and review posting details with Jocelyn Simich to enter into Evolve.
Step 7: Once posted, students can apply online through MyCampus and the Hiring Manager can review applications in Evolve.
Step 8. Once the posting closes, the Hiring Manager identified students they wish to consider and works with HR to find if they have previously completed a funding application or if a new form is required. The Hiring Manager will review resumes, make selections, invite candidates for interviews.
Step 9. Once a successful student has been selected the appointment letter should be produced

Step 10. Hiring Manager must submit signed appointment letter and new hire paperwork to hr@flemingcollege.ca a minimum of one week prior to the student’s start date.
For ISEP approved positions Prachi Jindal must be copied (prachi.jindal@flemingcollege.ca).

New Hire PaperworkĀ can be downloaded from theĀ Payroll tab (see Employee Onboarding and other HR Forms) and should include the following:
ā€“ Employee Personal Data Form
ā€“ TD1 and TDION Tax Forms
Note: HR must receive all documentation at least five business days before a student’s start date. New hire paperwork is only required if the student has not been previously employed by the College or has had a break in employment lasting longer than 6 month

Step 11: Arrange for account and system access by contacting IT: itsupport@flemingcollege.ca
Depending on the system access required, students will require a student employee account that is separate from their regular student account.

Step 12. Inform the student worker that they must complete the following mandatory health and safety training through My Campus > More Applications > Learning and Development.
If the student has already completed the above safety training they do not need to do them again. They can verify completion by checking:Ā My Campus > More Applications > Learning and Development > Training Summary

This page is updated and managed through our Student Jobs Committee chaired by Greg Jefford.

Questions?
For general inquiries about student hiring contact Human Resources: HR@flemingcollege.ca