Holidays and Leaves

Fleming College provides time off for statutory holidays, vacations, and through various leave options for employees.  Details may vary depending on employee group.

1.  Statutory Holidays

Fleming has no classes and the College is closed on the following public holidays:

  • New Year’s Day
  • Family Day
  • Good Friday
  • Victoria Day
  • Canada Day
  • Civic Holiday
  •  Labour Day
  • Thanksgiving Day
  • Christmas Day
  • Boxing Day

In addition, the College is closed during the period between Christmas and New Year’s.  For compensation details related to this closure, please refer to the Compensation Guidelines.  More information about holiday schedules can be found in the College Academic Schedule.

2.  Vacation

Vacation entitlements and related information for full-time employees are outlined in the appropriate Collective Agreement or Teams and Conditions of Employment.

Quick Links by Employee Group:

Employees other than regular full-time (e.g., part-time, partial load, and contract employees) receive vacation pay in lieu of vacation time.  This amount is automatically included in their regular pay and does not need to be requested separately.  However, any missed time must be recorded using the Exception Report.

3.  Leaves of Absences

Employees may be eligible for a range of leaves as outlined in the appropriate Collective Agreements or Terms and Conditions of Employment.  Completed leave forms should be submitted to Total Rewards.

A.  Professional Development Leaves (Sabbatical):

Professional Development Leaves, including sabbaticals, are available to eligible employees in accordance with the appropriate Collective Agreements and Terms and Conditions of Employment.

More details and related resources can be found under Employee Learning and Development.

B.  Pregnancy and Parental Leave:

Fleming offers pregnancy and/or parental leave in accordance with Employment Insurance (EI) benefits.  Employees must notify Total Rewards at least six (6) weeks before their planned leave to complete the necessary paperwork.

Pregnancy Leave:

Pregnancy leave is available to full-time employees who have been employed for at least 13 weeks before the expected date of delivery.  Eligible employees are entitled to up to 17 weeks of leave, which must be requested in writing and submitted to their manager.

Parental Leave:

Parental leave is available to either parent, regardless of gender.  For the purposes of leave, a “parent” includes adoptive parents as well as individuals in a relationship of permanence with a child.  Employees may choose between the standard 35 weeks of parental leave or an extended leave of up to 61 weeks.

Once an employee has commenced parental leave, it must be taken as one continuous, uninterrupted period.  Employees cannot return to work partway through the leave and then resume the remaining portion at a later date.

Top-Up Benefits:

Eligible employees receive salary top-up payments during their leave.  If a waiting period applies, the College pays the first and final weeks at 93% of base salary, with the remaining weeks topped up to 93% of regular earnings less the EI benefit amount.  If no waiting period applies, employees receive the top-up of 93% of regular earnings less EI for the duration of the leave, with the final week paid at 93% of base salary.  For employees who choose the extended leave option, the top-up is based on the standard leave and 55% EI benefit amount and prorated across the entire leave period.  In all cases, top-up payments are spread evenly over the duration of the leave.

Further Information:
Related Documents:

C.  Prepaid Leave:

Fleming’s Prepaid Leave Plan allows full-time employees to defer up to half of their gross salary in order to finance a future leave of absence.

Employees can find the necessary documents and resources for participating in the plan below:

D.  Unpaid Leaves of Absence:

Employees may request unpaid leave in accordance with applicable Collective Agreements, Terms and Conditions of Employment, and College policies. Supporting resources and forms include:

Employees with questions about holidays, vacation entitlements, or leave of absence may contact Total Rewards for assistance.

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